International Records Coordinator

DePaul University • Chicago, IL

402d

About The Position

The International Records Coordinator is responsible for managing the preparation and issuance of Forms I-20 and DS 2019 for international students. This role acts as a Designated School Official (DSO) and involves communication with students regarding necessary documents for visa eligibility. The coordinator ensures data integrity and oversees the processing of these forms, maintaining relationships with various university stakeholders.

Requirements

• Bachelor's degree in an appropriate field or equivalent combination of training and office experience.
• U.S. permanent residency or U.S. citizenship for DSO designation.
• Strong organizational, interpersonal, and problem-solving skills.
• Excellent attention to detail.
• Excellent written and spoken communication skills.
• Ability to communicate and collaborate effectively with university stakeholders.
• Ability to handle a high-volume and time-sensitive workload.
• Ability to perform effectively in an environment with frequent workload changes.

Nice To Haves

• Experience with Terra Dotta, SLATE, PeopleSoft, and Salesforce.
• Knowledge of U.S. federal law governing nonimmigrant students and scholars.

Responsibilities

• Review documents required for I-20 (F-1) and DS-2019 (J1) issuance for admitted and incoming international students.
• Communicate with admitted international students regarding missing documents and information needed for I-20 issuance.
• Verify data integrity of materials and data submitted via student record systems.
• Submit completed I-20 and DS-2019 requests for processing and track discrepancies or outstanding requests.
• Maintain integrity of applicant data/materials by resolving errors and communicating delays to stakeholders.
• Distribute processed I-20 and DS-2019 forms to admitted international students and manage communication regarding updates.
• Manage day-to-day communication with admit units to ensure clear data transfer for processing I-20s and DS-2019 forms.
• Perform regular audits for quality assurance and maintain key data to improve issuance outcomes and timelines.
• Perform other duties as assigned.

Benefits

• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree