Internal Event Planner, NC Region

FUJIFILM Diosynth Biotechnologies • Holly Springs, NC

43d

About The Position

The Internal Event Planner leads the planning and execution of site wide company events both small and large sizes. This role manages end to end planning and execution of events along with managing a wide range of internal- and potentially external relationships and stakeholders. This role as internal event planner is pivotal in creating an engaging environment for all employees. The role requires a people-focused, self-motivated, and collaborative professional who is organized, detail-oriented, able to multitask, and hands-on.

Requirements

• High School Diploma or GED with 9 years of progressively responsible experience OR
• Bachelor's degree in communications or other related area with 5 years of experience in event management or related field
• 3+ years of experience in corporate events, events management, or at event agency
• Previous onsite event experience

Nice To Haves

• Experience working with all levels of management, including executives
• Experience managing a high volume of projects, events and vendors
• Experience supporting multiple events of varying sizes at any one time
• Prior experience in fast-paced environment with competing deadlines
• Experience in project management and proven ability to drive events from idea to execution involving a number of collaborators.

Responsibilities

• Plans and organizes internal events, which includes, but is not limited to researching and hiring vendors, aligning agendas and speakers, booking venues, planning transportation, inviting participants, planning activities, packing event materials and creating name badges and signage.
• Communicates directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
• Collaborates and coordinates / project manage extensively across our many functions to execute evets, including but not limited to: Internal Communications, Facilities, Safety (EHS), Procurement, our People First Committee, External Relations, our Executive Assistants and key stakeholders.
• Meets with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
• Negotiates contracts with venue personnel, caterers, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
• Plans, Monitors, Host and executes events from preparation and set-up through teardown / clean-up to ensure adherence to planned format, compliance with regulations, resolution of issues, and overall satisfaction of participants.
• Performs post-event tasks promptly such as evaluating with stakeholders to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
• Evaluates potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders.
• Performs other duties, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED