Intern: Production

HUSH•Brooklyn, NY

18d•$20 - $20•Onsite

About The Position

We are a team of Proactive, Respectful, Communicative, Candid, Curious, and Inclusive leaders seeking new team members who share our values. We are world-class experience designers, technologists, strategic thinkers and creators assembled to develop global design projects for adventurous, industry-changing enterprise organizations. You are passionate about the seamless flow of project work at a top design company doing innovative and bold work for some of the most trailblazing companies in the world. You have the uncanny ability to deduce what’s needed for project needs. You will be responsible for facilitating the seamless flow of project work at a top design company that does innovative and bold work for some of the most trailblazing companies in the world. As a Production Intern you’ll set up the production studio for success. This requires working on-site in our studio up to five days a week, receiving/shipping and organizing equipment and supplies. You’ll help ensure that staff are clear about their assignments for the week and assist Project Managers. The Production Intern helps freelancers get set up for interviews, contracts, and onboarding. You’ll coordinate travel and accommodation as needed. You’ll assist Project Managers with setting up kickoff meetings and project reviews. As a Production Intern you’ll help track budgets, costs, inventory of office supplies, and other clerical duties helping the teams stay on track. The typical job progression of this role leads to being a Production Coordinator, and then Project Management roles.

Requirements

In-office 3-5 days a week based on office operational requirements (Normal office days are Tuesday-Thursday, 9a-6p).
Must have excellent written and verbal communications skills, as well as organizational, multi-tasking, and time management skills.
MS Office, Mac OS, Google Workplace, Budgeting Software
Outgoing personality, vocal, inquisitive, and friendly under pressure
Demonstrate grace under pressure

Responsibilities

Freelancer communications & contracting process ownership
Draft freelancer contracts
Freelancer & vendor contract execution & filing
Project travel arrangements
Third party costs & freelance invoice tracking
Project and studio expense management
Acting as point of purchase for project related needs
Schedule and run project wrap meetings and tasks
Update talent & vendor notes in talent database
Support case study production as needed
Support PR content curation & creation
Attend and support the weekly talent resourcing meeting
Opening & closing the office (Tuesday-Thursday 9a-6p / Monday & Friday as needed)
Answering the phone
Welcoming all guests/visitors
Host/hospitality for client visits
Send invitations to the office via ProxyClick
Promoting & enforcing office cleanliness, upkeep & organization
Shipping & receiving Packages
Ordering studio food & supplies as needed
Plan and coordinate quarterly office outings
Coordinate weekly Creative Jam meetings and manage invites
Coordinate Issuance of BNY ID Badges for Staff and Interns