Intern, Custodian Document Review

SitusAMC • St. Petersburg, FL

23d • $20 - $25 • Onsite

About The Position

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team! The internship role provides in-depth exposure to SitusAMC and other areas of the business where the candidate will receive guidance and work closely with experienced professionals. The Document Intake Specialist Intern will support the day-to-day receipt, logging, scanning, and organization of physical documents entering the SitusAMC Vault. This position plays a key role in maintaining accurate document intake workflows and supporting internal teams that rely on timely access to collateral documents and files. The intern will work closely with Vault Document Intake personnel to understand operational processes, develop hands-on experience with document management systems, and contribute to continuous improvement efforts. This intern will gain exposure to document intake and management operations within a real estate focused asset management environment, insight into operational efficiency strategies and continuous improvement methodologies, and experience collaborating with cross-functional teams and contributing actionable recommendations.

Requirements

• This role is 100% in office.
• Currently enrolled in an undergraduate program.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks.
• Comfort with lifting and moving packages of documents, handling physical documents, and operating scanning equipment.
• Willingness to learn document management systems and follow established procedures.
• Proficient in Microsoft Office including the basic functionality of Excel, Word, Access, and Outlook.
• Completes tasks as assigned and directed by the supervisor.
• Ability to work within a deadline driven environment.
• Ability to collaborate effectively and work as part of a team.

Nice To Haves

• We value perspectives from outside the organization, and this role includes time dedicated to analyzing workflows and presenting ideas.
• The intern is encouraged to provide observations on current workflows and suggest ideas to increase operational efficiency.
• Identify opportunities to reduce manual errors or streamline high‑volume tasks.
• Offer creative recommendations for new services, tools, or enhancements that could benefit the Vault Document Intake team.

Responsibilities

• Receive priority and regular FedEx, UPS, and USPS packages.
• Log and record package and document information in the Vault Management System.
• Operate document scanners and scanning software to organize and image bulk document batches.
• Staple imaged documents and prepare batches for filing and storage within the Vault.
• Complete document pull requests from teams, prepare pulled documents for shipment, and request shipping labels.
• Assist with special document intake, imaging, and shipping projects as needed.
• Such other activities as may be assigned by your manager

Benefits

• SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies.
• All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees