Intermediate Specialist, Maintenance and Operations

University of Ottawa•Lexington, MA

About The Position

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community. uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC). Manages all activities related to space planning and physical and material resource management for the entire faculty/department. Acts as the faculty/departmental resource person for matters pertaining to occupational health and safety, renovations, daily and preventative maintenance, and goods and services procurement.

Requirements

University degree in a relevant field, or an equivalent combination of education and work experience
Minimum five years of demonstrated experience in a similar role
Knowledge of space management principles
Knowledge of federal and provincial occupational health and safety laws and standards, and their application
Project management experience
Ability to understand plans, drawings and specifications for building or renovating spaces
Experience interpreting and explaining policies, procedures and bylaws
Ability to handle competing priorities and meet strict deadlines
Ability to determine and plan for physical and material resource requirements
Ability to negotiate and balance the requirements of a wide variety of groups and interests
Experience supervising teams
Excellent communication, interpersonal and customer service skills
Experience in analysis and problem-solving
Experience using computer systems and software such as Windows, word processing software, spreadsheets, databases, the internet and email
Bilingualism – English and French (spoken and written)

Responsibilities

Physical resource management: Oversees the use of spaces intended for teaching, research and administration for the entire faculty/department, and determines room assignments to maximize the use of space. To this end, manages a space inventory, analyzes and recommends space requirements, analyzes feasibility and impact of recommendations and projects, plans and coordinates projects, and delegates internal/external resources for the accomplishment of tasks.
Project coordination: Coordinates construction, renovation, relocation, repair and space configuration projects for the entire faculty/department.
Budget oversight: Oversees the budgets under his or her jurisdiction in accordance with budgetary limits and related policies, bylaws and procedures; acknowledges and corrects variances.
Health and safety: Acts as health and safety manager for the faculty/department to ensure compliance with all relevant policies and minimize risk for students and staff. Coordinates and communicates the faculty/department’s emergency and business continuity plan to minimize losses and impact on activities in the event of a crisis or disaster. Controls secure access systems, ensures they are properly maintained, implements ergonomic recommendations, keeps accurate records of the employees approved for access and ensures records are updated in a timely manner.
Physical resource maintenance: Performs regular inspections of spaces, furniture, and telecommunications and other equipment to ensure they are safe and functional, to monitor compliance with accessibility standards and to ensure all emergency, directional and personnel signage is correct and up to date. Identifies discrepancies and initiates improvements when necessary. Recommends preventive repair and construction work as required to avoid larger-scale repairs.
Training: Assesses and monitors occupational health and safety training needs, and implements a suitable training program for the entire faculty/department in collaboration with the Office of Risk Management to ensure employee well-being and promote safe work practices.
Procurement: Leads discussions with members of the faculty/department to determine their goods and services procurement needs, such as specialized equipment and materials and office furniture, and purchases items to address their needs. Contacts suppliers to obtain estimates, and helps to draft and negotiate service, renovation and construction contracts on behalf of the faculty/department.
Reporting: Prepares various scheduled or special reports on workplace accidents, space use and other data about the faculty/department’s physical and material resources and access systems to support day-to-day operations and planning.
Supervision: Supervises work performed by employees reporting to him or her in order to determine priorities and provide guidance in attaining their objectives.

Benefits

The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.

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