Intermediate or Senior Administrative Coordinator, Mathematics

The Rector & Visitors Of The University Of Virginia-posted 4 months ago
$22 - $30/Yr
Full-time • Entry Level
Charlottesville, VA
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

The Department of Mathematics at the University of Virginia College and Graduate School of Arts and Sciences seeks applications for an Intermediate or Senior Administrative Coordinator. The successful candidate will be expected to support several operational functions including procurement, academic support, student services, communications and other administrative functions centered around the Graduate Program.

  • Serve as the graduate coordinator for the department, including overseeing confidential student records in the Student Information System (SIS) and auditing them regularly to ensure that students are properly enrolled and are meeting key deadlines and milestones in their programs.
  • Respond to queries from enrolled and prospective students and handle general dissemination of program information.
  • Coordinate student degree eligibility and degree confirmation in support of department graduation.
  • Be the first point of contact for faculty, staff, students, and visitors, providing assistance as needed.
  • Provide general administrative support for the department, including answering phones, opening mail, and ordering supplies.
  • Assist with event coordination to organize graduation, conferences, and various departmental functions (e.g., weekly seminars, colloquia and teas) that occur regularly throughout the year.
  • Make travel and lodging reservations and process expense reimbursements for departmental visitors as needed.
  • Purchase supplies and process purchases on a T&E card as needed.
  • Support the ongoing operations, including special projects, of the department.
  • Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.
  • In addition to the above job responsibilities, other duties may be assigned.
  • Education: High School Diploma
  • Experience: At least four years of experience for Intermediate Administrative Coordinator.
  • Education: High School Diploma
  • Experience: Six years of experience for Senior Administrative Coordinator. Bachelor's degree may substitute for experience.
  • Excellent written and verbal communication skills
  • Ability to manage multiple responsibilities while paying attention to detail
  • Working knowledge of SIS, SAFM, Workday, computer skills and proficiency in MS Word and Outlook, as well as cloud-based document management (Microsoft Office OneDrive, Box, Smartsheet).
  • Experience documenting procedures and best practices.
  • GSAS and graduate school funding practices.
  • UVA Purchasing experience.
  • Strong working knowledge of UVA Software SIS, SAFM, Workday. High level proficiency in MS Word and Outlook, as well as cloud-based document management (Microsoft Office OneDrive, Box, Smartsheet).
  • This is a non-exempt-level, benefited position.
  • The anticipated hiring ranges are commensurate with education and experience.
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Resume Examples
•
Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service