Intake Coordinator - Criminal Justice Program

Odyssey House Inc.•South Salt Lake, UT

just now•Onsite

About The Position

Odyssey House is seeking a Full-Time Intake Coordinator for our Criminal Justice Program! Summary: The Intake Coordinator is the first point of connection for clients entering our recovery programs. This role blends compassion with precision — ensuring individuals feel welcomed and supported while maintaining accurate records, organized systems, and smooth coordination across teams. We are looking for someone highly organized, technically confident, and detail-oriented who thrives in structured environments and understands the importance of both data integrity and human care. Odyssey House’s Core Values Integrity (I) – We do what is best for the clients and community. Always Wholeheartedness (W) – We are sincere in our commitment towards a better life for all. Connection (C) – We seek opportunities to engage with one another. Personal Growth (G) – We are curious about how to be better versions of ourselves. Location: South Salt Lake City Schedule: Monday - Friday 8 am - 4 pm Why This Role Matters Your work ensures individuals entering recovery experience a smooth, respectful, and well-supported start — while the organization stays compliant, efficient, and mission-focused. You help build the bridge between people seeking help and the services that change lives.

Requirements

1+ years of experience in an administrative, intake, or coordination role
Strong technical skills, including:
Spreadsheet proficiency (Excel or Google Sheets — formulas, sorting, tracking)
Comfort learning databases or case management systems
Exceptional organizational skills and attention to detail
Ability to manage confidential information with discretion
Strong written and verbal communication skills
Ability to balance compassion with boundaries in a recovery-focused environment
Employment offers are contingent upon successful completion of required pre-employment screenings, which may include background checks, fingerprinting, applicable sex offender registry screenings for Adult Residential roles, and other position-related verifications. Roles requiring driving are subject to a Motor Vehicle Record (MVR) review and valid Utah driver’s license.
All employees of Odyssey House are required to adhere to: Odyssey House mission, philosophy, and scope of service; Division of Human Services Code of Conduct and all other relevant service contract requirement standards; ensuring a safe environment for all clients and staff; providing exemplary customer service to both internal and external customers; fostering a positive work environment; ensuring high-quality client care within the scope of the assigned position.
Each employee is expected to clearly understand roles and responsibilities regarding the following: Specific job position, time management, personnel file requirements, client record system, incident reporting, mandatory training requirements, maintaining proper client boundaries, and individual rights of clients and staff.
Physical Demands of the Job: Ability to lift up to 15 lbs., drive (or adequate alternate transportation), sit for prolonged periods, and perform light to moderate physical activity at times.

Nice To Haves

Systems thinker who loves order and clean processes
Calm under pressure and able to juggle multiple priorities
Follow-through driven — things don’t fall through the cracks
Comfortable with both people-facing and data-focused work

Responsibilities

Serve as the liaison between Jail staff and courts regarding new clients
Serve as the primary contact for new referrals and program inquiries
Conduct intake screenings and collect required documentation
Schedule assessments, orientations, and program placements
Maintain professional, trauma-informed, and recovery-aware communication
Enter and maintain accurate client data in databases and tracking systems
Manage spreadsheets for referrals, enrollment status, waitlists, and reporting
Ensure documentation compliance with organizational and funding requirements
Generate routine reports for program and leadership teams
Collaborate with case managers, clinicians, and program staff to ensure smooth onboarding
Track deadlines, follow-ups, and required paperwork
Maintain organized digital and physical files
Support audits and program reporting needs
Maintain client updates and information to courts, legal and collateral contacts