Intake Administrative Specialist - Allocator

Integreon Intermediate LLC-posted 4 months ago
$17 - $18/Yr
Full-time • Entry Level
1,001-5,000 employees
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The purpose of this position is to provide uniform and equitable allocation of available manpower for available work in accordance with Allocation Rules and special directives of the Sub-Steering Committee and/or the Area Managers. The duties in this position may range from resource allocation, reports generation and time tracking. This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate and timely completion of the principal responsibilities listed below.

  • Daily phone contact with client and jointly operated dispatch halls.
  • Maintaining professional and cooperative working relationships with all Union dispatchers and client in the Port.
  • Preparing and completing daily allocation worksheets for each shift, office manpower report, and weekly Coast manpower reports.
  • Running and transmitting Foreman check-in requests.
  • Updating work summary log and record all vessels, berth, companies, arrival and departure times, and gang utilization for all shifts on each vessel.
  • Ensuring industry Allocation Rules are properly and uniformly applied and enforced, ensuring that cuts to vessels are appropriately made in the event of manpower shortages.
  • Preparing and authorizing weekly payrolls from joint dispatchers.
  • Maintaining daily logs and records, including transcribing the joint dispatch hall tape twice per day.
  • Maintaining and updating Excel spreadsheets.
  • Occasionally participating in industry meetings.
  • Filing and maintaining records.
  • Working to support Administrative Specialists with other duties as assigned.
  • Maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards.
  • Regular internal communications to include e-mail and other professional correspondence.
  • Weekly or daily reporting requirements provided by client instruction.
  • Monitoring email inbox for incoming projects and setting up projects in workflow management tool.
  • Other duties as assigned.
  • Must be able to function in an accurate and professional manner while performing duties in high-stress environment.
  • Must possess exceptional written and oral communication skills.
  • Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word processing, spreadsheet and database, as well as Adobe Acrobat and industry specific software.
  • Previous experience or ability to learn Oracle.
  • Must have the ability to operate standard office equipment, such as telephones, personal computers, office machines and adding machines.
  • Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints.
  • Must be able to maintain confidential information and work in a fast paced, dynamic and creative organization.
  • Must possess the ability to communicate effectively with employees, union hall representatives, and customers in a friendly, pleasant manner.
  • Must possess skills of a detailed oriented, well-organized, self-motivated, problem solver who can work independently.
  • Must be able to operate with confidential information, be an excellent record keeper, and process the position requirements with little direction.
  • Health
  • Vision
  • Dental
  • 401k
  • PTO
  • Tuition discount
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