Int Executive Administrative Assistant - Hybrid

Transamerica-posted 9 months ago
Full-time • Entry Level
Cedar Rapids, IA
Management of Companies and Enterprises
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Supports senior management with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. Under general supervision handles a multiplicity of administrative situations.

  • Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software.
  • Compiles information and prepares special or one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources.
  • Acts as liaison between the Division Head and various senior managers with employees of the Company, clients, and all interested outside parties.
  • Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
  • Maintains calendars, schedules meetings and makes travel arrangements.
  • Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions.
  • Generates and maintains confidential files and handles details of a confidential nature.
  • Operates with some substantial latitude for independent judgment and discretion.
  • May supervise or train other Administrative Assistant personnel.
  • High school education or equivalent.
  • Minimum of 3-5 years of experience with a high level of administrative experience, discretion and technical skills.
  • Associate's degree preferred.
  • Frequent demand to establish priorities and meet tight deadlines.
  • Advanced knowledge of company and organizational structure with respect to the division and departments.
  • Excellent verbal and written communication skills.
  • Must possess a high level of analytical skills.
  • Competitive Pay
  • Bonus for Eligible Employees
  • Pension Plan
  • 401k Match
  • Employee Stock Purchase Plan
  • Tuition Reimbursement
  • Disability Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Employee Discounts
  • Career Training & Development Opportunities
  • Paid Time Off starting at 160 hours annually for employees in their first year of service.
  • Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
  • Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
  • Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
  • Adoption Assistance
  • Employee Assistance Program
  • College Coach Program
  • Back-Up Care Program
  • PTO for Volunteer Hours
  • Employee Matching Gifts Program
  • Employee Resource Groups
  • Inclusion and Diversity Programs
  • Employee Recognition Program
  • Referral Bonus Programs
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