Insurance and Procurement Analyst

Bentley University • Waltham, MA

109d

About The Position

The Insurance and Procurement Analyst plays a pivotal role in administering Bentley University's enterprise insurance program and supporting key procurement operations. This team-oriented professional will lead insurance administration, ensure compliance, and contribute to strategic procurement initiatives in a fast-paced, high-impact environment.

Requirements

• Minimum Bachelor’s degree + 3 years of administrative experience OR High School diploma + 5 years of relevant experience.
• Strong communication, customer service, and organizational skills.
• Proficiency in Microsoft Office Suite, Adobe, dashboards, and databases.
• Ability to manage multiple priorities and train others.

Nice To Haves

• Degree in business administration, purchasing, or accounting.
• Experience with credit card programs, e-procurement systems, or similar administrative platforms.
• Workday experience preferred.
• Exposure to insurance.

Responsibilities

• Administer the university’s insurance portfolio in collaboration with the AVP.
• Respond to coverage inquiries, provide documentation, and support claims filing and tracking.
• Oversee the annual insurance renewal process, including application facilitation and policy review.
• Utilize broker portals to verify coverage and retrieve documentation.
• Manage the Certificate of Insurance program for both procurement and insurance functions.
• Maintain and update the insurance website and process insurance-related invoicing and budgeting.
• Deliver training modules on insurance coverage and risk mitigation (e.g., student driver training, international travel).
• Participate in The Boston Consortium Risk Management Group meetings.
• Administer the campus approved driver program, ensuring compliance with driving record checks and training.
• Support daily procurement functions including purchase order processing, invoice reconciliation, and spend analytics.
• Advise departments on purchasing procedures and ensure policy compliance.
• Manage the Certificate of Insurance process and supplier database, including onboarding and monitoring.
• Maintain professional relationships with vendors and resolve conflicts efficiently.
• Administer the campus Corporate Card program in coordination with the Associate Director of Procurement.
• Process applications, maintain cardholder records, and manage interactions with the issuing bank.
• Ensure compliance with card policies, handle disputes, and provide reporting on cardholder activity.
• Manage account setups for office supply vendor and Amazon Business.
• Create and distribute departmental bulletins and maintain relevant website content.
• Provide exceptional customer service and resolve issues between end-users, suppliers, and Accounts Payable.

Benefits

• Competitive salaries
• Comprehensive benefits including tuition remission
• Generous time off
• Welcoming community
• Beautiful work environment

What This Job Offers

• Career Level: Mid Level
• Education Level: Bachelor's degree