Instructors, Pre-College Healthcare Academy

Mayo Clinic • Rochester, MN

8d • Onsite

About The Position

This is a time‑limited engagement of approximately one month. Training and onboarding will begin July 1 and continue through July 9, with part‑time hours during this period. The Pre‑College Healthcare Academy will run July 13 through July 23 and requires a full‑day, on‑site commitment for the duration of the program. Following the conclusion of the academy, responsibilities will include support for student assessment and program evaluation activities, with the engagement concluding on July 31. Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic. Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program. This position supports the Pre-College Healthcare Academy. Preferred candidates will have prior experience supporting teaching, facilitation, or student engagement in academic or experiential learning environments, particularly with high school learners. Experience mentoring students, leading small group discussions, or supporting project based or capstone style learning is strongly preferred. Familiarity with learner centered, values driven education models and the ability to reinforce professionalism, teamwork, and ethical decision making in daily interactions is desirable. Comfort working collaboratively within an instructional team, managing classroom logistics, and escalating student concerns using established protocols is expected. CPR certification or willingness to obtain certification prior to program start is preferred.

Requirements

• High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1 year administrative assistant, business or education related experience
• Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service
• Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements
• Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology
• Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility
• Must be adaptable and flexible in a changing work environment that requires upgrading of skills

Nice To Haves

• Some leadership experience is preferred
• Work experience in academic medical education is preferred
• Familiarity with medical licensure and visa categories is preferred (if applicable)
• Preferred candidates will have prior experience supporting teaching, facilitation, or student engagement in academic or experiential learning environments, particularly with high school learners
• Experience mentoring students, leading small group discussions, or supporting project based or capstone style learning is strongly preferred
• Familiarity with learner centered, values driven education models and the ability to reinforce professionalism, teamwork, and ethical decision making in daily interactions is desirable
• Comfort working collaboratively within an instructional team, managing classroom logistics, and escalating student concerns using established protocols is expected
• CPR certification or willingness to obtain certification prior to program start is preferred

Responsibilities

• support for student assessment and program evaluation activities
• coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support
• Serves as a resource and interprets respective department specific policies and procedures to achieve the work
• handle many activities and challenges simultaneously, with minimal direction
• use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments
• Serves as a resource and/or trainer for applicable technology systems
• Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.)
• Has working knowledge of accreditation requirements specific to the school
• Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees