Administration - Inside Sales Associate
About The Position
The primary responsibility of this position is to perform the Contract Review process NASG SE-066 for all incoming customer purchase orders. This role involves receiving purchase orders from Sales, requesting backup quote documentation if not provided, and reviewing/comparing the purchase order with the backup quote documentation. The associate must verify the completeness and correctness of the purchase order package, enter data into document control software (QCBD), and alert affected Shared Services and plant personnel of the first phase of approval via group email. The position requires following through with all phases of approval through QCBD until a Change Order is released. Additionally, the Inside Sales Associate will audit all pricing files before distribution to customers by the Senior Inside Sales Analyst, maintain and publish a Verbal Purchase Order (VPO) Tracker twice monthly, record and track all VPOs to closure, and compile and maintain a Master Price List containing vital data points for all active parts. The associate will also cover for the Senior Inside Sales Analyst when that person is out of the office.
Requirements
- High School Diploma
- Attention to detail is paramount
- Follow established procedures
- Organizational skills
- Time management/quick turnaround
- Prioritize tasks in fast-paced work environment
- Ability to multi-task
- Confident communicator
- Strong verbal and written communication skills
- English-speaking required
- Microsoft Office (Excel, Word, Outlook, PowerPoint) a must
- New Hire Orientation
- TQPS (Total Quality Production System)
- Lean/Kaizen/Continuous Improvement
- EHS (Environmental, Health, & Safety)
- Workplace Organization--5S
Nice To Haves
- Associate’s degree preferred
- One year of work experience preferred
- Automotive manufacturing experience a plus
- Sales/Finance experience a plus
- Spanish-speaking a plus
- ShopEdge or similar ERP/inventory control software experience a plus
- Campfire or similar ERP/job workflows experience a plus
- QCBD or similar document control software experience a plus
Responsibilities
- Receive purchase order from Sales
- Request backup quote documentation if not provided by Sales
- Review/compare purchase order with backup quote documentation
- Verify purchase order package is complete/correct (Contract Review Stamp/Signature)
- Enter data into document control software (QCBD)
- Alert affected Shared Services and plant personnel of first phase of approval via group email
- Follow through with all phases of approval through QCBD until Change Order is released
- Audit all pricing files before distribution to customers by Senior Inside Sales Analyst
- Maintain and publish VPO (Verbal Purchase Order) Tracker twice monthly; record and track to closure all VPOs
- Compile and maintain Master Price List containing vital data points for all active parts
- Cover for Senior Inside Sales Analyst when that person is out of office
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
