Innovation Operations Coordinator

Greenberg Traurig • Miami, FL

116d

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Pricing Team as an Innovation Operations Coordinator located in either our Atlanta or Miami offices. We are seeking a highly organized and analytical individual who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses high attention to detail, strong organizational skills, and the ability to manage time effectively. Excellent interpersonal and communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and collaboration, we invite you to join our team. This role will be based in one either our Atlanta or Miami office, on a remote basis. This role reports to the Director of Innovation and Client Value.

Requirements

• Minimum 3+ years of experience in an administrative, executive assistant, or coordinator role; legal industry experience strongly preferred
• High level of discretion and professionalism with confidential information
• Experience with expense and time entry systems (e.g., Chrome River, Aderant, or similar)
• Comfortable working independently and taking initiative to improve processes and workflows
• Excellent decision making and leadership skills
• Effective in a high demand, fast paced environment
• Exceptional critical thinking and analytical skills
• Exceptional project management skills
• Strong understanding of legal industry standards and professional decorum
• Flexibility in regard to work hours and schedule
• Ability to communicate in a concise and clear manner including excellent written, verbal and organizational skills

Nice To Haves

• Computer proficiency in Windows-based software and Microsoft Office Suite and/or Google Workspace
• Experience with tools like Concur, Zoom, Teams, and calendar management systems
• Exceptional computer skills with the ability to learn new software applications quickly

Responsibilities

• Coordinates and manages complex calendars, including scheduling meetings, demos, conference calls, and travel itineraries across multiple time zones
• Schedules and organizes internal and external meetings, including preparing agendas, taking notes, and following up on action items
• Prepares and submits expense reports in a timely and accurate manner using the company’s reporting systems; reconciles receipts and ensures compliance with internal policies
• Arranges domestic and international travel, including flights, accommodations, transportation, and meeting logistics
• Drafts and manages email communications, meeting invites, and follow-up messages on behalf of senior leaders, maintaining a high level of professionalism and confidentiality
• Coordinates product demos or presentations with internal teams and external stakeholders, ensuring technical and logistical readiness
• Provides day-to-day administrative support such as document preparation, filing, tracking approvals, and maintaining contact lists
• Assists with ongoing team or department projects by tracking deadlines, collecting updates, and ensuring deliverables are met
• Assists the department with a wide range of research and other requests as may be assigned

Benefits

• Competitive compensation
• Excellent benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees