Information Technologies - Project Coordinator

Puyallup Tribe of Indians-posted 2 months ago
Full-time • Entry Level
Tacoma, WA
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The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all. The Project Coordinator will manage tasks and schedules, including resources, timeframes, and project budgets, and maintain project documentation. To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator's duties are to ensure that all projects are completed on time, within budget, and meet high-quality standards.

  • Manage project activities, resources, equipment, and information.
  • Liaise with department directors to document and analyze business requirements, processes, and workflows to identify requirements, scope, and objectives of One Tribe and Laserfiche systems' implementation.
  • Create and monitor project milestones; manage and account for unforeseen delays; resolve any issues that arise; realign schedules and expectations as needed.
  • Track and report project progress identify and mitigate risks.
  • Develop and manage project budgets of $100,000 or more.
  • Prioritize and manage IT initiatives based on business needs and requirements to ensure adherence to specific project objectives.
  • Liaise with Grants for grant applications to support the program.
  • Coordinate appropriate legal paperwork for consistency.
  • Create and maintain comprehensive project documentation, plans, and reports.
  • Source and liaise with various external partners to monitor outsourced projects or tasks.
  • Manage internal resources by assigning duties and responsibilities and setting work priorities.
  • Provide weekly status reports detailing issues, corrective actions, and project statuses to the Director.
  • Implement and manage the One Tribe and Laserfiche systems design and processes to the tribal department's specifications.
  • Analyze, identify, and manage the implementation of enhancements, upgrades, and solutions to improve the user experience of the One Tribe and Laserfiche systems by attending meetings with departmental directors to understand requirements, change requests, and defect reports.
  • Configure and maintain the One Tribe and Laserfiche systems' adherence to the tribal and departmental policies.
  • Manage the integration of the One Tribe and Laserfiche systems with other IT systems and third-party applications.
  • Manage and support reliable and effective use of the One Tribe and Laserfiche systems by end users, whether internal employees or external customers.
  • Manage user access to the One Tribe and Laserfiche systems' data, such as files and reports, while safeguarding data.
  • Lead ongoing reviews of business processes and develop optimization strategies for One Tribe & Laserfiche systems.
  • Perform other duties as assigned.
  • High school diploma or general education degree (GED); and four years of experience in a technology position and/or training; or equivalent combination of education and experience.
  • Previous experience in a Project Coordinator role is required.
  • Intermediate experience with Microsoft Office Suite including word processing, spreadsheets and database applications.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Must be willing to complete and pass a criminal and federal background check before employment and periodically throughout employment.
  • Experience with taking minutes, transcription, purchasing and report generation.
  • Must have and maintain a valid and unrestricted driver's license and proof of automobile insurance.
  • Must maintain confidentiality at all times.
  • Must demonstrate an ability to work with individuals at all levels of the organization.
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
  • Solid organizational skills, including multitasking and time-management.
  • Strong client-facing and teamwork skills.
  • Employer paid medical, dental, vision, life insurance.
  • Retirement/401(k) plan with profit sharing.
  • Paid holidays.
  • Paid time off including birthday leave.
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