Information System Specialist, Ponca City Refinery

Phillips 66 • Ponca City, OK

386d

About The Position

The Information System Specialist at Phillips 66 is responsible for managing the LiveLink information system to ensure that controlled documents and business records at the Ponca City Refinery are maintained in compliance with corporate policies and best practices. This role involves leading the Engineering Records contract workforce, implementing best practices, and serving as the sole point of contact for the LiveLink database, which contains over 900,000 records.

Requirements

• Legally authorized to work in the job posting country
• Bachelor's degree in Business Administration or related field
• 5 or more years of experience in records management using an electronic database
• Advanced proficiency with Microsoft Office applications
• Possess or willing to obtain Business System Coordinator certification

Nice To Haves

• Experience working with PCMS, RFM, SAP, and/or Meridium APM
• Ability to develop a thorough understanding of site/corporate policies and OSHA requirements on PSM and document management/records retention
• Working proficiency with business software applications: word processing, spreadsheet, desktop database, presentation programs, Livelink and document imaging software
• Experience in document storage, filing & retrieval

Responsibilities

• Coordinate document and records management to ensure that operating and maintenance procedures are maintained accurately
• Manage the development of LiveLink workflows to improve business work processes
• Audit Livelink database for content accuracy
• Use discretion and independent judgment to determine additions and deletions of documents and users within the LiveLink database
• Perform testing for database and system upgrades and enhancements
• Provide guidance and oversight on populating attributes, developing folder and file structure within Livelink to the PCR Employees & Contractors
• Ensure that adequate levels of Livelink training are available to Ponca City Refinery employees. Develop and deliver training as needed
• SPOC between the Livelink Central group and PCR, to ensure refinery personnel are informed of all upgrades and changes made to the system
• Coordinate and decide on all changes to the system, to ensure refinery business needs are met i.e. Turnarounds, Audits, etc.
• Responsible for the security of the database by determining proper groups and users within Livelink and controlling permissions on folders, documents, & objects
• Advise PCR when consistency between refining sites is important and then help reach the definition/agreement
• Maintain the Ponca City Refinery DRM (8) Master Records Lists, BRO, GRL, GRLA, and Members tables current within Livelink. Manage the Owner based roles that will handle the disposition process
• Coordinate the management, retention, and disposition of physical records

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Gasoline Stations and Fuel Dealers
• Education Level: Bachelor's degree