Information Governance Compliance Coordinator

Cooley LLP • Washington, DC

85d • $30 - $43

About The Position

Cooley is seeking an IG Compliance Coordinator to join the Information Governance & Privacy team. The IG Compliance Coordinator is expected to recognize that the Cooley Information Governance and Privacy department is a service organization first and foremost and will be evaluated on this requirement equal in importance to the technical or operational responsibilities outlined later in this document. The IG Compliance Coordinator coordinates activities associated with client file transfers, intake of electronic file transfers for lateral attorneys, records retention, and compliance with records standards.

Requirements

• Exhibit proficiency in the Microsoft Office suite, iManage and other firm applications after orientation at Cooley LLP.
• Available to work overtime, as required.
• 2+ years direct applicable experience (e.g., records experience, technology experience or a combination of records and technology experience).
• Previous experience with complex electronic records management systems.
• Required to participate in a 7x24 on-call rotation.

Nice To Haves

• Bachelor’s degree.
• Previous experience in a large multi-office law firm.
• Previous experience coordinating work with others.
• Experience coordinating the implementation of new technologies.
• Knowledge of SQL programming.

Responsibilities

• Communicate with attorneys and business professionals regarding lawyer mobility records issues.
• Handle intake of electronic documents and emails for lateral attorneys including uploading such materials into iManage.
• Handle transfer of electronic documents and emails including downloading such materials from Worksite.
• Coordinate the transfer of print records.
• Assist in the development of records retention procedures.
• Communicate with attorneys and other department business professional team members regarding records retention issues.
• Coordinate records on retention activities per firm policy and procedures.
• Coordinate the destruction of print records.
• Coordinate approval process for optional electronic root folders.
• Review requests for new print folders to assure compliance with records standards.
• Responsible for data entry, data analysis, implementation of legal holds, facilities document collection/production/destruction related to court orders and security of documents per various PII provisions.
• Field and resolve questions, comments and/or concerns pertaining to the Information Governance Department’s policies and procedures relating to lawyer mobility, retention, and standards.
• Assist in the development of training, procedure manuals and guidelines.
• Liaise between attorneys, paralegals, secretaries, administration, as well as other records business professionals to ensure that comprehensive central records services are equitably, promptly, and efficiently provided.
• Encourage team behaviors to achieve organizational goals.
• All other duties as assigned or required.

Benefits

• Medical insurance.
• Health savings account (with applicable medical plan).
• Dental insurance.
• Vision insurance.
• Health and/or dependent care flexible spending accounts.
• Pre-tax commuter benefits.
• Life insurance.
• AD&D insurance.
• Long-term care coverage.
• Backup care for children and/or adults.
• Parental support benefits.
• Firm-paid life insurance.
• AD&D insurance.
• LTD insurance.
• Short term medical benefits.
• 20 days of Paid Time Off (PTO) and 10 paid holidays each year.
• Generous parental leave and fertility benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees