Industry Engagement Coordinator

Consumer Brands Association•Arlington, VA

14d

About The Position

The Industry Engagement Coordinator plays a key role in supporting membership operations, sponsorship execution, and event delivery for the Consumer Brands Association. This individual will work closely with the Industry Engagement team to ensure seamless coordination of invoicing, membership data, and event logistics , while also providing administrative support to senior leadership. This is a highly collaborative, detail-oriented role ideal for someone who thrives in a fast-paced environment and enjoys balancing operational and event-related responsibilities.

Requirements

2–4 years of experience in administrative, operations, membership, or event coordination roles
Strong organizational skills and attention to detail
Experience managing multiple priorities in a fast-paced environment
Ability to work collaboratively across teams and support multiple stakeholders
Strong written and verbal communication skills
Proficiency in Microsoft Office

Nice To Haves

Experience with invoicing, payment tracking, or financial coordination
Experience with CRM/AMS platforms and maintaining accurate data records
Experience supporting events, registrations, or high-volume coordination (e.g. registration, inbox management, speaker coordination)
Experience supporting senior leadership/executive level calendars or logistics

Responsibilities

Manage updates to the AMS as member company participation in committees, working groups, and task forces changes
Assist the Senior Manager and sponsorship departments with annual dues and event-specific invoicing processes, including creating and sending invoices and tracking payments for dues, Legal Forum, and Summit sponsorships
Support internal teams by ensuring committee rosters and participation data remain current and reliable
Submit and code department invoices for payment using the organization’s online BillPay tool
Support the Membership team in the creation of sponsorship fulfillment reports
Support the speaker onboarding process beginning approximately 8 – 12 weeks prior to major events, including assisting the content team in collecting headshots, biographies, and speaker preparation materials
Provide high-volume administrative support during peak registration periods, including assisting with event inboxes, registration tracking, and general inquiries
Support the preparation and final production of onsite materials, including proofing participant lists, name badges, and assembling briefing folders for executive leadership
Help organize internal workflows, track deadlines, and maintain shared team resources
Provide general administrative support to the EVP, including calendar management, meeting coordination, and preparation of related materials
Support preparation of presentations, briefing materials, and meeting documents