ImmunOptimize Network Clinical Trials Operations Manager

Fred Hutchinson Cancer Center•Seattle, WA

19h•$115,170 - $182,020

About The Position

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Job Summary: The Infectious Disease Sciences (IDS) Program of the Vaccine and Infectious Disease Division seeks a versatile and experienced Clinical Trials Operations Manager (CTOM) to serve as a key foundational hire. This individual will manage coordinating center operations, provide site coordination and protocol development support, oversee cross-functional collaboration, and ensure strategic outreach, contributing directly to the development of a nationwide clinical trials Network. This role spans operational oversight, strategic planning, stakeholder engagement, communications, study implementation, and team building. This position will play a critical role in the initial network infrastructure building efforts to ensure communication, collaboration, staffing and preparedness to launch the initial studies and trials. The role will require working directly with the leading faculty and staff in the Infectious Disease Sciences (IDS) Program in the Vaccine and Infectious Disease Division to ensure the rapid deployment and success of network coordinating center operations. This position’s day-to-day operations focus is being responsible for all facets of the network development activities including overseeing site operations, communicating network support needs with internal departments and external organizations, sponsors and agencies, and interacting effectively with the IDS program teams in research administration, regulatory affairs, program and division senior leadership (scientific and administrative). The position is expected to work independently within a framework of established regulations and guidelines, and demonstrate initiative, capabilities and strengths in addressing problems and advancing outreach efforts. The CTOM will work under the direction of the Chair of the Scientific Advisory Committee of the ImmunOptimize Network and report to the Senior Program Operations Director of IDS/VIDD. At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Requirements

Bachelor's degree
7 years of experience in clinical research or research team management where leadership and team support abilities are practiced and enhanced
Highly motivated, self-starter, quick learner who can work nimbly and adapt to the challenging demands in a fast paced professional environment
Experience working with clinical trial processes and systems especially in supporting PIs and site teams
Excellent computer skills including familiarity to use a wide variety of software for research data management, and flexibility to learn clinical research databases
Excellent interpersonal skills with the ability to build strong relationships with a diverse group of stakeholders
Excellent oral and written communication skills

Nice To Haves

Advanced degree (i.e. PhD, MPH, MHA, MBA, etc.) in public health, research administration, or a related discipline.
Experience with sponsor, funder, and patient advisors' communication and relationship development.
Familiarity with federally funded clinical research, non-profit sponsors, or public health initiatives.
A thorough understanding of clinical trial conduct and of regulations as they relate to clinical trials, including INDs.
Demonstrated experience in managing multi-site trials including site management and clinical trial operations, and ability to juggle multiple project deadlines and stakeholder perspectives.
Experience launching or scaling a new research network or program.
Familiarity and experience with AI applications and uses in clinical research.
Technical writing/support experience (SOPs, policy documents, grants, and scientific publications).
Experience with social media and communications especially from a non-profit perspective

Responsibilities

Manage network operations to support the network’s leadership and scientific committees.
Support the ImmunOptimize Network PI(s)/Advisory Committee, and IDS Program leadership in many facets of the network development activities. This includes the development of information/system/website and training materials etc., following up on action items and generating guidance and committee documents.
Develop and manage network’s project charters, timelines, and deliverables on project-specific activities and initiatives.
Establish relationships with sponsors, advocates, and collaborate with internal and external contacts and stakeholders including communications, marketing, philanthropy, legal, consultants, and vendors, to develop and maintain network documentation and monitor work progress.
Collaborate with cross-functional teams’ input and support regulatory, legal, communications and marketing and grants/contracts teams to ensure timely approvals and results.
Ensure efficient protocol start-up and implementation at study sites by facilitating and liaising between sites, other functional units with the network, sponsor(s), and others as needed.
Coordinate development of regular study procedures, protocols, cross-institutional contracts and agreements, regulatory approvals, and trial management.
Serve as the primary liaison with clinical trial sites; manage and support protocol development efforts for network-wide studies across multiple sites.
Organize and facilitate meetings to drive agendas and project timelines.
Troubleshoot site and study-related operational issues and escalate as needed.
Support development of sites and facilitate action plans in collaboration with sites and network leadership.
Monitor ongoing site needs, trial enrollment, key timelines, and develop supportive materials and training content.
Assist, prepare and contribute to scientific and technical documents (e.g., abstracts, publications, reports).
Lead outreach and coordination with donors, sponsors, strategic partners, and patients (advocates).
Participate in the design and implementation of a stakeholder engagement strategy in consultation with program/network leadership and patient advocates/groups, including identifying roadblocks to resolve conflicts and delays, and to build trust and accelerate engagement and enrollment goals.
Represent the network in external meetings and provide timely follow-up and documentation.
Develop tools for stakeholder engagement, relationship management, and public outreach.
Support development of sponsorship materials, partnership proposals, and related content.
Lead the development and management of the network website, marketing, and social media strategy.
Support and manage foundational documents and platforms including a network website, MOP, Relevant SOPs, communication strategy, study manuals, publications and authorship policies, and data sharing and access guidelines, etc.
Partner with science writers and PIs to support development of grants, papers, and other publications.
Manage personnel administrative functions for network coordinating center’s staffing needs and develop and administer the network’s departmental personnel policies and procedures.
Support future hiring by helping define roles, recruiting, and onboarding new team members.
Help establish the network’s operating structure, workflows, and collaborative tools with administrative and clinical coordinator support.