Immigration Data Coordinator

Ogletree Deakins • Raleigh, NC

3d

About The Position

Our Raleigh, NC office has an opportunity for a Data Clerk with 1+ years of experience to join the Firm’s expanding Immigration practice.
The Immigration Data Coordinator will perform a variety of duties, including, but not limited to, tracking visa expirations; communicating expirations internally and externally; securing client approval for extension assignments; and facilitating staff input of validity dates, statuses, and other related information. The Immigration Data Coordinator will work under supervision but with some latitude to solve problems.
We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development.

Requirements

• Bachelor’s degree and at least 1+ years of office experience.
• Must be dependable, able to follow instructions, and respond to management direction.
• Very strong attention to detail.
• Ability to work independently as well as with a team, under pressure, and with a professional demeanor.
• Strong time management skills.
• Willingness to ask for and offer help when needed, and expand knowledge.
• Excellent organizational skills, with the ability to organize, manage, prioritize, and handle numerous projects/tasks.
• Excellent communication skills, written and verbal, with a superior understanding of correct grammar, spelling, and punctuation.
• Strong client service skills.
• Ability to arrive at work consistently and on time.
• Flexibility to work additional hours when necessary to reach Firm objectives.
• Good keyboarding skills, with the ability to type 45 wpm.
• Must be able to achieve basic proficiency in Outlook, the Internal Application used for tracking purposes, and the Document Management System within a short training period.

Nice To Haves

• Immigration experience preferred.

Responsibilities

• Maintain tracking lists of upcoming expirations for non-immigrant and immigrant visas and documents.
• Review new expirations to determine if extensions are necessary.
• Initiate extension notification process with clients to secure approval and/or payment for services.
• Liaise with clients on behalf of attorneys regarding extension questions and issues via email and telephone.
• Follow up regularly on client notification emails.
• Facilitate export control review process.
• Prepare extension assignments for attorney review; assign cases; and route assignments to paralegals.
• Enter visa beneficiary documentation into the case management system as needed.
• Interface with the IT team regarding the ongoing development of the visa expiration database as needed.

Benefits

• Profit Sharing.
• Paid Holidays.
• Paid Time Off.
• Paid Sick Leave.
• Paid Parental Leave.
• Tuition Reimbursement.
• Dental & Vision coverage.
• 401(k) matching program.
• Employee Assistance Program.
• Affordable Health and Life Insurance.
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level