IMMEDIATE HIRING: Receptionist / Office Assistant (Torrance, CA)

Ploutus Advisors Tax Corp • Torrance, CA

435d • $45,760 - $49,920 • Onsite

About The Position

The Receptionist / Office Assistant position at a reputable tax firm in Torrance, CA, is an immediate hiring opportunity aimed at providing essential administrative support and managing front desk operations. The role involves interacting with clients, handling phone calls, scheduling meetings, and maintaining office organization, all while adhering to the company's professional standards.

Requirements

• Front desk experience with customer service skills.
• Working knowledge of phone systems and experience handling large volume of phone calls.
• Excellent verbal and communication skills.
• Attention to detail with ability to perform accurate work and to the highest standards.
• Strong organizational skills and ability to meet deadlines with minimal direct supervision.
• Proficient in computers, including Microsoft Office Suite.
• Maintain strict confidentiality with regards to company's work and clients.
• Driven, self-motivated and goal-oriented.

Responsibilities

• Work closely and diligently with the firm's professionals to complete assigned tasks, as needed.
• Manage the front desk, client interaction and all other duties in a professional manner; in-line with the company's protocol and brand.
• Provide high-level administrative support.
• Diligently answer and screen high-volume of phone calls, take messages, and handle inquiries.
• Manage calendars, schedule meetings and/or zoom calls.
• Maintain, scan and organize files, records and documents, as and when received.
• Perform daily general duties such as photocopying, faxing, mailing and courier.
• Order and organize office supplies to ensure needed office supplies, paper and other items are stocked on a timely basis.
• Use DocuSign to send client's letters and agreements for signing, as directed by the senior management.
• Place and pick-up catering and food orders.

Benefits

• 401(k)
• Health Insurance
• Life & Long-Term Disability Insurance
• Paid Time Off
• Paid Employee Parking
• Lunch On-Site Provided

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed