Imaging Chart Prep Specialist

The US Oncology Network•Peoria, IL

4d•$16 - $24

About The Position

Illinois CancerCare is seeking a full-time Imaging Chart Prep Specialist to join our team! The Imaging Chart Prep Specialist is responsible for preparing patient charts and documentation prior to imaging examinations to ensure accuracy, completeness, and readiness for radiology technologists. This role supports efficient workflow, regulatory compliance, and high-quality patient care by verifying orders, organizing imaging records, and coordinating necessary documentation within the imaging department.

Requirements

High school diploma or equivalent
Previous experience in a medical office setting preferred such as Medical Records and/or Imaging Clerical
Requires prolonged sitting, some bending, stooping and stretching.
Requires manual dexterity sufficient to operate computer keyboards and standard office equipment.
Some lifting of supplies may be required up to 30 pounds.
Work is performed in an office environment with frequent interaction by phone with diagnostic and clinic staff, physicians as well as external practice’s staff and physicians.

Responsibilities

Review and prepare patient imaging charts prior to scheduled appointments
Verify imaging orders for accuracy, completeness, and correct exam type
Ensure required documentation is present (orders, progress notes, prior reports, authorizations, and relevant history)
Upload and organize imaging and clinical documents in the electronic medical record (EMR)
Cross-check patient exam details and scheduling information
Identify and resolve missing or incomplete information by coordinating with providers, nursing staff, or scheduling teams
Flag charts that are not exam-ready and take appropriate corrective action
Maintain compliance with HIPAA, departmental policies, and radiology regulations
Support radiology technologists by ensuring charts are exam-ready before patient arrival
Prioritize workload to meet appointment deadlines and department goals
Perform other clerical or support duties as assigned within the imaging department
Report to the work area on time and remain available throughout the workday.
Work additional hours when requested.
Maintain patient confidentiality.
Performs clinical and clerical-related responsibilities as requested or directed.
Communicates with internal and external customers in a courteous, helpful manner.
Adhere to the ILCC employee handbook, facility, and department policies and procedures, and observe HIPAA and OSHA.
Performs all other duties as assigned.