Imaging Center Hospitality Associate

FRC • Herndon, VA

7d • Onsite

About The Position

As the first point of contact for our patients and their families, you’ll play a key role in ensuring a welcoming, seamless, and supportive experience. This position requires professionalism, empathy, attention to detail, and the ability to balance hospitality with accuracy in every interaction. You’ll also uphold our Imaging Center Hospitality Standards , ensuring confidentiality, courtesy, and teamwork in all aspects of patient service.
About the Role
This is a full-time, benefitted position located in our Reston/Herndon Imaging Center. Schedule: Monday – Friday, 9:30 AM – 6:00 PM (No weekends, major holidays, or call!)
Perks: Free on-site parking, on-site fitness center, and uniform allowance

Requirements

• High school diploma or GED required
• Minimum 1 year of customer service or hospitality experience (healthcare experience a plus)
• Strong interpersonal and communication skills; ability to demonstrate respect, empathy, and professionalism even in stressful situations
• Comfort interacting with patients while handling administrative tasks
• Strong organizational and multitasking skills in a busy environment
• Proficiency with computers, ability to toggle between multiple screens, and efficient keyboard use
• Enthusiasm, professionalism, and a solution-oriented approach
• Ability to move throughout the office and handle items at/above/below desk level

Responsibilities

• Greet all patients and guests promptly, providing a friendly and professional welcome
• Assist Mammography patients in the Mammography suite.
• Assist patients with the check-in process, including obtaining ID, orders, insurance information, and payments
• Register patients accurately in RIS, scan necessary documents, and ensure data integrity for billing and claims
• Verify orders and pre-authorizations in MedInformatics (MI); escalate discrepancies as needed
• Maintain a clean, organized reception and waiting area to ensure a comfortable, patient-focused environment
• Monitor patient arrivals and wait times, keeping patients informed of delays and escalating concerns to the Radiology Center Manager when necessary
• Answer and screen calls courteously following FRC Phone Etiquette Rules; transfer or relay information as appropriate
• Assist with same-day scheduling needs, walk-in x-rays, and other exams within the center
• Provide additional support tasks such as burning/loading DVDs and releasing records
• Uphold confidentiality, comply with OSHA, HIPAA, and other federal/state regulations

Benefits

• Uniform Allowance
• Generous PTO and Paid Holidays
• Medical, Dental, Vision & Life Insurance
• Employer-Paid Short- and Long-Term Disability Insurance
• Profit Sharing Plan
• Tuition Reimbursement
• Opportunities for growth and professional development in patient services and healthcare administration

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED