IL Administrative Assistant (THSL)
About The Position
At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality.
Requirements
- Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll
- Excellent written and oral communication capabilities
- Respect confidentiality and demonstrate integrity, fairness, and dependability
- Comfortable with Excel, Word, MS Office, and various computer systems and online platforms
- Detail-oriented with strengths in mathematical reasoning, data entry, and organization
Responsibilities
- Answer phones, transfer calls, record messages, and follow customer service protocols
- Greet community guests with a warm welcome
- Handle payments, ledgers, and collections diligently
- Develop and coordinate collection strategies when required
- Keep meticulous records for residents and employees
- Process invoices, distribute funds, petty cash reconciliations, and other accounting-related tasks
- Work in a dynamic environment, handling multiple priorities
Benefits
- Full Health, Dental, Vision, Life, AD&D, Retirement Plan
- Tuition Reimbursement, Career Advancement Opportunities
- Recognition Program, Referral Incentives, Flexible Time-Off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
