HVI Research Bus Coord

WVU Medicine

About The Position

Coordinates all research business activities. This includes all activities from the initial budget negotiation process, preparing appropriate forms for submission, invoicing sponsors for study deliverables, assuring billing compliance with Medicare and third party payers, tracking all activities regarding research funds, preparing dashboards, ensuring adherence to contract terms, to the closing out of all business or financial study-related activities through the Office of Sponsored Programs.

Requirements

Master's degree OR Bachelor’s degree AND 3 years’ business experience.
Working knowledge of research business and financial aspects of industry and government sponsored clinical trials.
Skilled at problem solving.
Excellent teamwork skills.
Basic work processing skills and understanding.
Strong time management skills. Ability to manage multiple projects and changing priorities is required.
Computer proficiency, including Microsoft Office.
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
Ability to handle stress and work under pressure.
Demonstrated ability to work effectively in both cross-functional teams and independently is required.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

Five years’ experience in research business aspects of industry and government sponsored clinical trials.

Responsibilities

Coordinates with Clinical Research Specialist to ensure each study budget fully represents work to be completed on the study (personnel time, testing, procedures, fees, supplies, etc.).
Negotiates study budgets with sponsors.
Reviews study budget submission documents from clinical research protocols to ensure consistency with institutional compliance guidelines.
Prepares appropriate forms for submission to the Office of Sponsored Programs.
Coordinates the review and execution of all Clinical Trial Agreements.
Prepares invoices to sponsors for study deliverables.
Assures billing compliance with Medicare and third party payers.
Handles all patient bills ensuring accuracy and payments are made in a timely manner.
Tracks personnel time for study-related activities.
Tracks all research funds (receivable and payable) and prepares monthly dashboards for PIs, study personnel, and Administrators.
Ensures adherence to the terms of the contracts with sponsors.
Initiates and tracks all payments to research subjects for their participation in the studies.
Responds to questions regarding any research business or financial issues.
Responsible for closing out all business or financial study-related activities through the Office of Sponsored Programs and other entities.
Talks with investigators, coordinators, and sponsors by telephone or in-person.
Maintains knowledge of professional principles, legal and/or reporting requirements affecting area of responsibility, and adheres to industry and government standards.
Gathers anecdotal and raw data, assesses situation or program information, considers options, proposes resolutions, creates reports and translates data to graphical media or code.
Contacts investigators, coordinators, and sponsors to establish rapport, understanding and/or inform, as well as to facilitate use of the organization’s programs, services, and/or products.
Testifies before auditors and administrators if necessary.
Assists in networking opportunities, and continuing education.