HVAC Shop / Office Admin - HVAC Experience Required

Jb Ac & Electrical • Stuart, FL

1d • $18

About The Position

Established HVAC company seeking a dependable Office / Shop Administrator with prior HVAC experience. This role supports office operations, shop coordination, and parts logistics, including picking up and delivering HVAC materials to job sites and technicians.

Requirements

• Prior HVAC experience (office, field, or dispatch) – REQUIRED
• Knowledge of HVAC terminology, materials, and workflow
• Valid driver’s license with clean driving record
• Ability to lift and carry HVAC materials as needed
• Reliable, organized, and detail-oriented
• Professional communication skills

Nice To Haves

• HVAC software experience (ServiceTitan, Housecall Pro, QuickBooks, etc.) preferred

Responsibilities

• Answer phones and assist HVAC customers professionally
• Schedule service and installation calls
• Dispatch and coordinate technicians
• Prepare invoices, work orders, and service paperwork
• Track HVAC parts, equipment, and shop inventory
• Pick up HVAC orders from supply houses
• Deliver parts and equipment to technicians and job sites as needed
• Assist with permits, warranties, and vendor communication
• Maintain organized job files (digital and paper)
• Keep office and shop areas organized
• Support management with administrative tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed