HVAC Estimator

ALL AMERICAN FACILITY MAINTENANCE•Sunrise, FL

9h•$60,000 - $70,000•Onsite

About The Position

We are seeking an experienced HVAC Estimator to join our Facility Maintenance team. This role is responsible for preparing accurate cost estimates for HVAC installation, repair, replacement, and maintenance projects across commercial and industrial facilities. The ideal candidate combines technical HVAC knowledge with strong analytical skills to support our business development and project planning efforts. Ability to work with and push back on Vendors when discrepancies in pricing and scope come up.

Requirements

Associate or bachelor’s degree in mechanical engineering, Construction Management, or related field preferred
Minimum 3-5 years of HVAC estimating experience in commercial or industrial environments
Proven track record of preparing accurate and competitive estimates
Experience with facility maintenance, service, and retrofit projects strongly preferred
Comprehensive understanding of HVAC systems including chillers, boilers, air handlers, RTUs, and controls
Knowledge of ductwork, piping systems, and HVAC distribution methods
Familiarity with building codes, ASHRAE standards, and industry best practices
Understanding of mechanical drawings, blueprints, and specifications
Knowledge of energy efficiency programs and rebate opportunities
Proficient in estimating software (e.g., McCormick, Trimble, Bluebeam, or similar)
Advanced skills in Microsoft Excel for cost analysis and calculations
Ability to read and interpret mechanical plans, P&IDs, and construction documents
Strong mathematical and analytical skills with attention to detail
Excellent written and verbal communication skills
Time management skills with ability to handle multiple estimates simultaneously
Problem-solving abilities and critical thinking
Experience with takeoff software and digital plan review tools
Proficiency in CAD software (AutoCAD, Revit) a plus
Familiarity with project management and CRM systems
Comfortable learning new software and technology platforms
Ability to work at a computer workstation for extended periods
Capable of conducting site visits including walking, climbing ladders, and accessing mechanical rooms
Ability to lift and carry estimating materials and equipment up to 25 pounds
Valid driver's license and reliable transportation for site visits

Nice To Haves

LEED AP or other green building credentials
Previous field experience as HVAC technician or installer Preferred
Experience with design-build or plan-and-spec projects
Certified Professional Estimator (CPE) designation Preferred

Responsibilities

Review project plans, specifications, and scope of work documents for HVAC projects
Conduct detailed quantity takeoffs and material calculations for equipment, ductwork, piping, and controls
Prepare comprehensive cost estimates including labor, materials, equipment, subcontractors, and overhead
Develop competitive bid proposals for new construction, retrofit, and replacement projects
Create detailed scope of work documents and project specifications
Ensure estimates comply with relevant codes, standards, and client requirements
Conduct on-site visits to assess existing HVAC systems and facility conditions
Measure and document field conditions, equipment specifications, and installation requirements
Identify potential challenges, risks, or additional scope items during site surveys
Take photographs and create field sketches to support estimate development
Evaluate access requirements, working conditions, and logistical considerations
Solicit and evaluate quotes from equipment suppliers, manufacturers, and subcontractors
Maintain relationships with vendors to ensure competitive pricing and product availability
Review and compare equipment options, specifications, and pricing
Negotiate pricing and terms with suppliers when appropriate
Stay current on new products, technologies, and pricing trends
Work closely with sales team, project managers, and technical staff on project opportunities
Attend pre-bid meetings, site walks, and client presentations as needed
Review client requirements and clarify scope questions before bidding
Provide technical support and estimation guidance to field operations team
Communicate value engineering options and cost-saving alternatives to clients
Maintain organized estimate files with all supporting documentation and calculations
Track bid results, win/loss ratios, and pricing competitiveness
Update and maintain cost databases, unit pricing, and historical project data
Prepare estimate summaries and presentations for management review
Ensure accuracy and completeness of all proposal documents before submission