HVAC Construction Administrator

Crete United•Mineola, NY

2d•$65,000 - $90,000•Onsite

About The Position

Where: Mineola NY Pay: $65-90K DOE Hours: M-F 8-4:30 Requirements: At least 2 years HVAC admin experience Job Duties: Phone & Front Office Primary answering of a multi-line phone system with a polite, professional voice. Patient demeanor mandatory. Greeting guests, vendors, and applicants; ensuring proper sign-in and directing them appropriately. Signing for deliveries and managing incoming/outgoing mail and packages. Scheduling & Coordination Make scheduling and follow-up calls to customers for service and project coordination. Assist in scheduling internal meetings, interviews, and team events. Support project managers with administrative coordination (e.g., sending reminders, updating calendars, circulating agendas, tracking follow-ups). Administrative & Document Control Complete various online documents such as pre-qualification forms and client/vendor compliance requirements. Prepare reports, spreadsheets, and correspondence as directed. Maintain accurate filing systems (digital and paper) to support easy access to project and office records. Payroll & Finance Support Assist with employees’ time entry to ensure accurate hourly payroll and job allocation. Possibly grow into supporting payables and receivables, including invoice coding, tracking, and follow-ups with vendors/customers. Team Support Provide day-to-day support to management and field staff with administrative needs. Act as a communication bridge between office and field teams to ensure smooth coordination. Assist in organizing company events, training sessions, or recognition activities. JOB BENEFITS: Year-round work stability PTO (paid time off)/ 8 paid holidays Health insurance, including dental, vision, for employees and family Life insurance, short term and long term disability 401K Retirement Program $65-90K/yr DOE Click this link to learn more about Crete United: https://youtu.be/eArEfojheAc Equal Opportunity Employer: Dynaire, a âCrete United company, is an equal opportunity employer. We consider all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law. Women and minorities are encouraged to apply .

Requirements

At least 2 years HVAC admin experience
Patient demeanor mandatory

Responsibilities

Primary answering of a multi-line phone system with a polite, professional voice.
Greeting guests, vendors, and applicants; ensuring proper sign-in and directing them appropriately.
Signing for deliveries and managing incoming/outgoing mail and packages.
Make scheduling and follow-up calls to customers for service and project coordination.
Assist in scheduling internal meetings, interviews, and team events.
Support project managers with administrative coordination (e.g., sending reminders, updating calendars, circulating agendas, tracking follow-ups).
Complete various online documents such as pre-qualification forms and client/vendor compliance requirements.
Prepare reports, spreadsheets, and correspondence as directed.
Maintain accurate filing systems (digital and paper) to support easy access to project and office records.
Assist with employees’ time entry to ensure accurate hourly payroll and job allocation.
Possibly grow into supporting payables and receivables, including invoice coding, tracking, and follow-ups with vendors/customers.
Provide day-to-day support to management and field staff with administrative needs.
Act as a communication bridge between office and field teams to ensure smooth coordination.
Assist in organizing company events, training sessions, or recognition activities.