Human Resources Specialist (Employee Relations)

Allen Matkins•San Diego, CA

5h•Hybrid

About The Position

The Human Resources Specialist (Employee Relations) will serve as a trusted resource for Firm personnel across all areas of the employee lifecycle, including onboarding, employee relations, performance management, and compliance. This role will provide day-to-day HR support with a broader commitment to firm culture and strategic goals. This is a position with firm wide responsibility thus occasional travel to our offices is required. This position is currently a hybrid role.

Requirements

Bachelor's Degree in Human Resources or related field required
Minimum of 5 years of progressive HR experience, included demonstrated experience managing employee relations matters
Demonstrates sound judgment and the ability to handle confidential information with discretion
Able to multi-task, prioritize effectively, and work with minimal supervision
Highly organized with strong attention to detail
Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the firm
Proficient in Microsoft Office and Windows applications
Knowledge of federal and state employment laws

Nice To Haves

PHR or SHRM-CP certification preferred
Prior legal industry experience is preferred
Experience with Ultimate Software (UKG) preferred

Responsibilities

Conduct new hire HR overview training, orienting employees to firm policies, culture and HR resources
Partner with managers to onboard and train new hires, ensuring a structured and supported transition into the firm
Conduct 90-day check-ins with new hires to monitor integration
Provide support to newly hired or newly promoted supervisors including management training, policy guidance, coaching on performance management and employee relations issues, and ongoing consultation to ensure effective leadership transition and team success
Provide ongoing coaching to managers on effective leadership, communication methods and employee development
Handle employee relations counseling including outplacement, assist managers in the progressive disciplinary system of the Firm and monitor the implementation of performance improvements plans (PIPs)
Identify and address performance gaps early, partnering with managers to develop tailored improvement strategies
Partner with HR leadership and legal counsel as appropriate on complex ER and compliance matters
Assist with workplace investigations
Oversee the termination process; advise employees on their rights, conduct exit interviews and identify trends for HR leadership
Support the end-to-end preparation and facilitation of the annual performance review cycle, serving as a primary point of contact for PerformYard administration and partnering with managers to drive timely, consistent execution
Lead mid-year check-in process to monitor performance trajectory and engagement
Serve as a trusted HR resource for all firm personnel, providing timely guidance on workplace matters and HR programs
Draft employment status related letters
Plan and execute employee recognition events that reinforce firm culture and values
Contribute to the development and administration of programs, procedures, and guidelines to help align the workforce with strategic goals of the firm
Oversee mandated firmwide training, including harassment prevention, workplace violence prevention and other required trainings
Maintain current knowledge of employment law changes and proactively advise HR leadership and managers on implications
Ensure compliance with federal, state and local laws regarding employment, postings, filings and notices
Communicate Human Resources policies, procedures, programs and laws to firm personnel
Various projects as assigned by direct supervisor