Human Resources Specialist

IDEX•Benton Harbor, MI

13d

About The Position

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact. With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you. Overview: IDEX Corporation is seeking an Human Resources Specialist to provide advanced administrative support to the Pneumatics Platform Leadership Team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.

Requirements

3+ years of experience supporting senior leadership in an administrative capacity
Experience booking domestic and global travel, managing calendars, and preparing expense reports
Professional office experience, HR-related experience strongly preferred
Proficiency in MS Outlook, Word, PowerPoint, Project, Excel, and Visio
Strong organizational and planning skills and ability to maintain confidentiality
Independent problem-solving and solution implementation with minimal supervision
Customer-focused mindset with a positive, professional, and self-motivated attitude
Ability to multitask and prioritize effectively
Excellent interpersonal and communication skills across all levels
Advanced administrative and technology skills developed through progressive experience
Attention to details

Responsibilities

Manage Leadership Team members administrative tasks to maximize their efficiency.
Perform complex administrative functions, including: Planning and scheduling meetings and business-related events.
Coordinating domestic and international travel
Manage expense reports
Handling email and mail correspondence
Preparing presentations and reports
Facilitating virtual meetings (MS Teams)
Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
Assist with phone screenings for entry-level roles across the platform.
Coordinate interview logistics, including travel arrangements and meeting schedules.
Support onboarding activities and documentation as appropriate.
Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
Assist with HR-related reporting, data entry, and project coordination.
Provide backup support for HR team members during peak periods or absences.
Provide onsite HR support to hourly and salaried employees
Provide leadership training support in terms of logistics, training material preparation and training program coordination
Assist with special projects and provide backup support as required.
Manage local events as per business needs
Manage Leadership Team calendars, resolve scheduling conflicts, and prioritize strategically.
Anticipate deadlines and ensure timely follow-up on key deliverables.
Exercise discretion and judgment in managing office responsibilities during Leadership Team absences.
Route and respond to correspondence appropriately, maintaining confidentiality.