Human Resources / Payroll Coordinator

Grand Ledge Public Schools•Grand Ledge, MI

50d•Onsite

About The Position

The HR/Payroll position performs a variety of technical and administrative duties related to human resources, payroll processing, and employee recordkeeping. This position ensures accurate and timely payroll for all employees, maintains compliance with applicable laws and contracts, and provides exceptional support to staff and administrators on HR and payroll-related matters.

Requirements

Minimum of two years of experience in accounting and human resources.
Ability to pass a background check and maintain confidentiality.
Strong attention to detail, accuracy, and organizational skills.
Knowledge of accounting principles related to the position.
Ability to prioritize tasks, meet deadlines, and manage high volumes of transactions.
Effective communication and interpersonal skills for working with staff.
Proficient in data entry and financial software systems.

Nice To Haves

Associate degree in accounting, finance, or human resources related field preferred.

Responsibilities

Process and maintain employee attendance and leave records in Red Rover, ensuring accuracy, timeliness, and appropriate coding of absences.
Prepare and distribute employee correspondence letters, including employment verifications, wage and status changes, contract notices, and other HR communications.
Maintain and update spreadsheets and tracking systems for payroll, benefits, leaves, and other HR data to ensure accurate reporting and compliance.
Review and process iChat volunteer applications, ensuring all background checks are completed and approved in accordance with district policy.
Track employee onboarding progress, ensuring new hire paperwork, background checks, benefit enrollments, and mandatory training are completed accurately and on time.
Support the administration of workers' compensation claims, including incident reporting, communication with insurance providers, and coordination of return-to-work documentation.
Assist with unemployment claims by preparing and submitting required documentation, tracking determinations, and maintaining accurate records.
Maintain confidential personnel and payroll files, both electronic and paper, in accordance with district retention policies.
Provide semi-monthly payroll processing support to the Payroll Specialist as needed.
Prepare and review hourly and extra duty timekeeping records and uploads for payroll processing.
Assist with ACA payroll file processing and reporting.
Assist with employee deduction and benefit changes in the ERP System (MUNIS) and reconciling with the online benefit enrollment tool (Employee Navigator), both during Open Enrollment and throughout the year.
Assist with benefit and deduction reconciliations to ensure accuracy.
Set up new hire payroll and deduction information in the ERP System (MUNIS).
Maintain and update employee accrual records in the absence management system (Red Rover), including preparing payroll downloads.