Human Resources Operations Specialist

Appian • McLean, VA

254d

About The Position

The HR Operations Specialist plays a key role in supporting core HR processes and programs at Appian, with a primary focus on onboarding, employee data management, compliance, and operational support across the employee lifecycle. This role ensures a smooth employee experience while maintaining accuracy and efficiency in HR systems and procedures. This role is based at our Headquarters in McLean, VA. Appian was built on a culture of in-person collaboration, which we believe is a key driver of our mission to be the best. Employees hired for this position are expected to be in the office 5 days a week to foster that culture and ensure we continue to thrive through shared ideas and teamwork. We believe being in the office provides more opportunities to come together and celebrate working with the exceptional people across Appian.

Requirements

• Bachelors Degree in a related field.
• 2+ years of related experience in HR/Operations.

Nice To Haves

• Exposure to HRIS and/or payroll procedures.

Responsibilities

• Manage the overall onboarding process for North America hires.
• Implement onboarding program changes and accommodations that impact the global program.
• Complete Form I-9, verify I-9 documentation, and monitor and ensure I9 federal compliance.
• Conduct and review employee background checks in North America to ensure compliance with Appian standards.
• Manage the global (excluding India) new hire swag program.
• Assist with processing voluntary and involuntary terminations across the North America region.
• Provide feedback and suggestions on the overall HR processes and procedures to improve efficiency, and account for changing company or department needs.
• Manage key HR Programs including, the Bereavement/Critical Illness Flowers program and Charitable Giving Program.
• Maintain data integrity in Workday as it relates to auditing new hires, relocations and internal transfer details, and facilitate actions of non-automated, employee changes in Workday.
• Complete monthly headcount report for Finance.
• Assist employees with internal and external HR related inquiries or requests (HR inbox, ARC tickets, and employment verification requests).
• Assist with miscellaneous payroll related submissions and ad-hoc HR Operations projects.
• Process US Unemployment Claims.
• Support the relocation process for employees moving to and from North America.
• Process employee lifecycle changes in Workday, including job changes, promotions, transfers, and terminations, ensuring data accuracy and compliance with company policies.
• Assist with process enhancements that impact North America or the overall HR process and procedures.

Benefits

• Training and Development: Focus on equipping new hires with the skills and knowledge for success through department-specific training.
• Continuous learning with dedicated mentorship and the First-Friend program.
• Growth Opportunities: Diverse array of growth and development opportunities, including leadership programs and tuition reimbursement.
• Community: Inclusivity through 8 employee-led affinity groups that help employees build stronger internal and external networks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree