Human Resources Officer

Profinium Bank•Fairmont, MN

About The Position

You are responsible for performing advanced HR Generalist duties & work closely with the Head of Human resources. You will carry out responsibilities in the following functional areas; salary & benefits administration, employee relations, training, onboarding, policy implementation, recruitment, regulatory areas & employment law compliance. You are essential to molding & shaping Profinium’s culture & creating an AMAZING employee experience!

Requirements

Value employee experience & are capable of committing to a team culture like no other!
Take pride in producing a quality product & having fun along the way!
Have a 4-year degree in a related field AND
Have 5+ years of human resources experience
Have advanced knowledge of employment laws & regulations & the ability to interpret & understand them.
Have the ability to maintain confidential information & work with multiple levels of management & bank staff.
Have skills needed in a typical office environment, including computer skills & utilization of office equipment
Have knowledge of the Microsoft Office Suite of products.
While performing the duties of this job, you are regularly required to move about inside the office to access file cabinets, office machinery, attend meetings, etc. You have the ability to operate a computer, carry, handle & feel objects; reach with hands & arms; communicate effectively & efficiently in person & over the phone. You have the ability to travel to other locations as needed. Specific vision abilities required include close vision.

Nice To Haves

Hold a human resources certification (PHR, SPHR, SHRM-CP, etc.)
Have prior experience working with an HRIS and/or payroll software program.
Have prior experience in the area of training & employee development.

Responsibilities

Maintain employment records, job descriptions, & all other administrative records for the department.
Oversee all recruitment efforts, including identifying the targeted outreach necessary for each position, posting advertisements, crafting interview questions, conducting initial screenings & interviews for entry to mid-level positions, scheduling interviews with the hiring manager & CHRO & communication with candidates.
Complete pre-employment testing, reference & background checks to assure an AMAZING quality of hire.
Assist the CHRO with the performance review process annually.
Ensure personnel policies & procedures meet compliance & regulatory requirements & make recommendations for updates as necessary.
Maintain & update records required for annual filing requirements (AA, EEO, VETS, etc.).
Oversee the new hire process, including onboarding, new hire orientation, preparing new employee material, all new hire paperwork, benefit enrollment, scheduling department training sessions & general company information.
Assist in the maintenance & distribution of the Employee Handbook annually.
Identify new & changing legal requirements & government reporting regulations affecting Human Resource functions (e.g., EEO, ERISA, Affirmative Action, Wage & Hour, and ADA).
Recommend new approaches, changes, & revisions to policies & procedures to promote continual improvements in efficiency of department & provide the most AMAZING experience for our employees.
Serve as a resource to employees for questions regarding employment, payroll, policy, benefit & regulatory issues.
Maintain benefit plan records including all required semi-annual & annual compliance reports, ACA tracking & year-end reporting as well as ensure annual benefit disclosures are provided to all employees.
Oversee the annual open enrollment process each year, including distribution of materials, communicating changes to employees, arranging educational meetings for employees, & processing changes within deadlines.
Assist the finance team with the reconciliation of benefit statements & payroll deductions on a monthly basis.
Oversee the management of compensation & salary grade entries in the HRIS system & ensure accuracy.
Oversee the 401K Census & Audit process in partnership with the external auditor.
Expert in timecard & HRIS system management & serve as the back-up payroll processor.
Oversee the worker’s compensation reporting & records as well as carrier & employee communication
Chair the Wellness Committee.
Responsible for facilitating all leave management, including employee meetings, communication, necessary paperwork, disability management, timekeeping records & supportive documentation.
Assist with the maintenance of the training management system including assignments, ensuring compliance & regulatory trainings are completed, reporting & communications regarding the status of trainings.
Conduct regularly scheduled instructor-led trainings & create & administer virtual trainings as needed within your area of expertise.
Work with hiring managers to establish new hire training plans.
Oversee Profinium's Summit Guide programs & assist with the Mentorship Program as well as other employee engagement initiatives.
Collaborate with managers to address minor employee performance and behavioral issues promptly & escalate larger issues when necessary.
Support employees as needed through challenging issues that may arise in the workplace.
Assess emerging issues & potential liabilities.
Complete special projects where advanced knowledge is required & provide department reporting as needed.
Ensure compliance in all areas of HR law, organization policies, systems, processes, procedures & regulations in addition to demonstrating a strong commitment to the overall strategic direction & focus of the organization.
Assist with the coordination & planning of company events as needed.
As a part of the overall team of bank employees, you may be requested to assist in the support of other bank activities.
Promote the AMAZING positive & energetic environment at Profinium by embracing our Purpose, Profinium Core Values & Pursuits (P3’s) to guide your behavior.