Human Resources Manager

Town of Duxbury•Duxbury, MA

4d•$30 - $40

About The Position

The Human Resources Manager is responsible for recruitment, pre-employment screenings, onboarding, HRIS software, systems, database management, digital records, FTA/FMCSA drug and alcohol testing programs, HR Department, Municipal Commission on Disabilities Employment, and Volunteer webpages, FMLA, and all other leaves and employee communications. In addition, handles all wellness, discounts, trainings, employee appreciation and recognition programs, participation in Townwide Risk Management Committee and the related rewards program, monitoring and coordinating workers’ compensation, 111F, and unemployment programs and claims, HR reporting and benchmarking. Employee is required to perform all similar or related duties.

Requirements

College degree and three to five (3-5) years of work experience in the human resources field
Human Resources Information Systems (HRIS) software, systems, database management and digital records, compensation, recruiting and/or training experience preferred, or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Employee must have strong customer service and interpersonal skills and a valid driver’s license.
Knowledge of local, state and federal labor and employee/retiree insurance and benefit laws and regulations pertaining to municipal employees; knowledge of department operations and employee benefit services in accordance with collective bargaining agreements, federal, state, and town polices.
Knowledge of accepted personnel practices and procedures.
Knowledge of insurance industry (commercial and private).
Knowledge of federal HIPPA rules and regulations.
Thorough knowledge of municipal health insurance programs and related regulations in Massachusetts.
To develop, implement and monitor the effectiveness of a wide range of employee benefit services, work effectively with confidential information.
Ability to work tactfully and diplomatically with employees, retirees, dependents, officials of companies doing business with the Town and members of the public.
Must possess the ability to communicate diplomatically, empathetically, clearly and effectively in written and oral form; ability to establish and maintain cooperative relationships with town officials and governmental representatives; ability to provide motivation, incentive and leadership.
Ability to make basic arithmetical computations and tabulations in a timely and accurate manner, maintain confidential information, as well as maintain, manage, and organize complex records.
Ability to plan, assign and supervise the work of department personnel.
Ability to manage and prioritize multiple tasks in an independent, organized, and timely manner.
Ability to identify problems and take initiative to respond to concerns in a timely, collaborative, friendly, detailed, and accurate manner.
Excellent customer service, interpersonal and organizational skills; skill in working with numbers and detail; excellent analytical and communication skills; must have excellent computer skills including demonstrated skill in use of business and financial software applications including word and spreadsheet applications.
Excellent work ethic, cooperative and engaging attitude, written and oral communication skills.

Nice To Haves

Previous Municipal experience preferred.

Responsibilities

Manages employee recruiting efforts, places advertising, tracks applications, schedules and conducts interviews with hiring managers in accordance with established process.
Performs new hire background checks, schedules pre-hire screenings, provides orientation, onboarding (including enrollment in employee programs and benefits) and submits all related benefit and payroll paperwork.
Administers FTA/FMCSA drug and alcohol testing programs in cooperation with participating providers and departments.
Maintains HR Department, Municipal Commission on Disabilities and Employment and Volunteer webpages
Responsible for processing of all FMLA, SNLA, Military, Personal, Medical and other leaves of absence.
Prepares, schedules and coordinates employee education, discounts, appreciation, recognition and communication materials throughout the year.
Stays current on federal, state, and case law and monitors labor law updates, as well as best human resources and benefit practices and procedures through education, participation in professional groups, and related on-line services.
Assists with compensation, classification and performance evaluation processes related maintenance, tracking and improvement efforts.
Participates in enterprise-wide Risk Management Committee and related rewards programs.
Monitors and coordinates workers’ compensation, 111F, and unemployment programs and related claims.
Provides reporting and analytical support for benchmarking, researching, etc. with other municipalities and private industry.
Provides management and maintenance of human resources records, filing, notifications, HR database and various Town webpages.
Assists in researching issues and preparing documents related to employment, collective bargaining, grievances, and related personnel issues.
Prepares specific correspondence and documentation that effectively communicates human resources discussions and results.
Assists with required EEO, HIPAA, and affirmative action reports, analyzing information, distributing required information and maintaining records
Prepares, directs, and maintains records and procedures for controlling payroll and personnel transactions and reporting data
Acts as receptionist answering questions and directing visitors to appropriate staff as necessary to resolve issues.
Supervises, coordinates and performs administrative work related to insurance and benefits for employees, retirees and their beneficiaries.
Provides one-on-one counseling for employees and retirees and their beneficiaries regarding benefit matters.
Responsible for service, premium, and administrative payments to related providers.
Researches and resolves eligibility and enrolment issues relating to plan participants and related data.
Provides backup support to other office staff outside the Human Resources department as required.
Creates and maintains information systems and databases.
Maintains Applicant Tracking System (ATS), onboarding, and Human Resources Information System (HRIS) software, database, and digital records.
Prepares reports using information contained in the payroll and HRIS systems as requested for use by HR, town departments, the public or outside agencies.
Effectively maintains, follows, and trains others on various systems and protocols.
Develops and delivers HRIS systems and other training to supervisors, managers, and others as needed
Performs other duties and projects as assigned.