Human Resources (HR) Systems Coordinator

Hobby Lobby Careers•Oklahoma City, OK

4d•Onsite

About The Position

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of Systems Coordinator within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby’s corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department. Before giving consideration to your application, we require a personal cover letter expressing interest in the position, why you believe your qualifications meet our needs, and salary requirements. AI generated letters will be disqualified and, if chosen for an interview, applicants may be asked to acknowledge that no part of their cover letter was AI generated. Position Overview The Systems Coordinator is responsible for providing support to the HR Systems team, the Human Resources (HR) Department (Benefits, Accommodations, Employee Relations, Leave Department, and Compliance), and other corporate departments such as Payroll and Technology, including attending meetings related to departmental projects, engaging in analytical and technical support tasks, and SAP human resources information system tasks. This position reports to the Director of Employee Benefits.

Requirements

Strong skills/experience in Benefits and Human Resources side of SAP (preferred)
Benefits administration experience
Excellent written and verbal communication skills to effectively and clearly communicate with employees, co-workers, other departments, vendors, and/or leadership
Computer skills (including experience with web-based systems and proficiency in Microsoft Word, Excel, Outlook, and Visio)
Experience with HRIS (human resources information systems) (SAP preferred)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong conflict resolution skills and ability to de-escalate difficult situations
Good critical thinking, problem-solving, analytical, and decision-making skills
Good organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities simultaneously
Training experience and/or presenting information to internal departments
Ability to work independently and collaboratively as part of a team
Bachelor’s Degree (preferred) or equivalent related experience

Responsibilities

Prepare ad-hoc reports as needed for all HR teams
Serve as back up to Systems Analyst for organizational management, EEO-1 reporting, yearly audits and other related duties such as census reports, various queries, and Excel reports as assigned
Participate in and assist with SAP human resources information system (HRIS) meetings, updates, training, and education.
Work with current HR Systems team to identify, suggest, and implement ongoing process improvements and policy changes
Assist with and make suggestions regarding SAP and UKG testing, configuration, patches, and upgrades to SAP and UKG
Act as the liaison with internal departments and outside vendors to facilitate resolution of system related issues
Consult with HR end users to determine system functional specification needs and implement and resolve system changes as they arise
Cross train and provide support to all HR teams
Develop and maintain reports, and compile information and data to present findings to management
Assist with the writing of communications to employees and educational materials regarding benefit plans
Conduct training, including developing departmental procedures, guidelines, and documentation
Demonstrate good judgment in selecting methods and techniques for obtaining solutions
Review and resolve complex situations regarding premium overpayments and payroll deductions; escalating to Payroll, as necessary
Complete weekly audits
Perform other related tasks and duties as assigned
Required work on weekends, as needed