Human Resources Faculty Affairs Coordinator

The University of Texas at Austin•Austin, TX

1d•Onsite

About The Position

The Human Resources Faculty Coordinator is responsible for providing faculty-related human resources functional support to academic departments within Dell Medical School. They coordinate faculty hiring, onboarding, credentialing, compensation, and workload compliance, collaborating closely with academic departments and the Office of the Provost, and HR teams. Key responsibilities include managing faculty records, processing offer letters, overseeing academic stipends, and ensuring compliance with faculty workload policies.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field.
At least two (2) years of experience in human resources functions or administrative support processes.
Strong business acumen with excellent multitasking, prioritization, and organizational skills.
Exceptional verbal and written communication skills, with the ability to interact effectively within a diverse academic and healthcare community.
Advanced technical proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to produce polished and professional documentation.
Strong analytical thinking, problem-solving capabilities, and attention to detail.
Ability to work independently in a fast-paced, high-volume environment while maintaining a professional demeanor and commitment to service excellence.

Nice To Haves

Experience with University of Texas at Austin policies, particularly those related to faculty appointments, reviews, and promotions.
Background in healthcare organizations or academic medical centers.
Prior experience in faculty affairs administration within higher education.
Proficiency in project management software such as Smartsheets.
Professional certification such as PHR, SHRM-CP, or a related HR credential.

Responsibilities

Faculty Administrative Support Support the annual renewal process for faculty appointments and practice plan documentation. Maintain and update faculty governance materials and policies, oversee faculty HR website updates, manage committee records and election cycles, and provide operational support to Faculty Senate and Hiring Committees, including preparing reports and leadership presentations.
Faculty Hiring & Onboarding Manage appointment and onboarding processes for regular and affiliate faculty, ensuring all appointment letters, credentialing requirements, and onboarding steps are completed accurately and on time. Track faculty membership, publications, achievements, and troubleshoot onboarding or compliance challenges.
Compensation & Compliance Process faculty compensation changes such as effort reallocations and stipend adjustments. Support salary equity analysis projects and ensure compensation practices align with institutional policies and regulatory requirements.
Records Management Maintain accurate and updated faculty records in Human Capital Management (HCM) systems and personnel files. Process faculty separations, organizational changes, and utilize data analysis to recommend process improvements in records management.
Faculty Evaluation Support Administer the annual faculty evaluation process, tracking performance reviews and implementing necessary changes to academic titles, appointment statuses, and faculty workload allocations.