Human Resources Coordinator

Loews Hotels • Arlington, TX

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About The Position

Loews Arlington Hotel and Convention Center is a state-of-the-art, full-service meetings and resort destination that caters to groups of all sizes, as well as families who are looking for a world-class experience in the epicenter of the premier sports and entertainment district in the country. Centrally located between Dallas and Fort Worth between iconic sports stadiums, Globe Life Field, home of the 2023 World Series Texas Rangers and AT&T Stadium, home of the Dallas Cowboys, the 888-room resort features five restaurants and lounges, two pools with an authentic sandy beach, cabanas and a water slide as well as a fitness center, full-service spa and salon and 266,000 square feet of meeting and event space. The Human Resources Coordinator is responsible for answering phones, assisting applicants, typing, filing, and providing administrative assistance to department employees.

Requirements

• Excellent communication, organizational, and guest service skills
• Proficiency in Microsoft Office and Windows-based systems
• Strong attention to detail and ability to handle confidential information
• Ability to work a flexible schedule, including weekends and holidays

Nice To Haves

• Bilingual is a plus.

Responsibilities

• Answer and manage the Human Resources department phone lines.
• Greet and assist applicants, team members, and managers professionally.
• Provide general administrative support to HR staff in all functional areas.
• Type correspondence, reports, and departmental communications
• Distribute departmental mail
• Update and maintain HR forms, documents, and resource materials.
• Maintain office administration, inventory, and PAR levels, and coordinate maintenance requests.
• Order and maintain office supplies
• Administer Team Member Travel Program
• Manage parking access as needed.
• Coordinate and execute the onboarding process for new hires.
• Complete E-Verify and I-9 processing in compliance with federal regulations.
• Prepare new hire documentation and orientation materials.
• Assist in presenting information during Orientation.
• Maintain and audit personnel files to ensure compliance.
• Process employment status changes, including new hires, transfers, separations, rate, and job changes
• Prepare and process terminations, including term file pulls.
• Process payroll transactions, including: New hires Transfers and separations Rate and job changes Payroll deductions
• Ensure accurate and timely submission of payroll documentation.
• Coordinate monthly benefits enrollment.
• Assist with hotel-wide benefits events.
• Process benefit enrollment and dependent verification
• File and maintain benefits documentation
• Track required certifications including: TABC certifications Food Handler certifications
• Ensure compliance with company policies and applicable regulations.
• Coordinate employee engagement initiatives, including: Birthday and anniversary recognition Welcome cards Expressions of empathy Star Card redemption Turkey distribution Team Member Appreciation Week support
• Maintain Team Member TV and bulletin boards
• Prepare and distribute monthly calendars.
• Assist with employee relations activities, including sign-ups and communications (movie tickets, bus passes, name tags, et
• Notify appropriate leadership of significant issues or concerns.
• Maintain professionalism and provide exceptional service to guests, managers, and team members.
• Attend required hotel meetings and training sessions.
• Promote teamwork and collaboration across departments.
• Execute emergency procedures in accordance with hotel standards.
• Comply with all hotel policies, safety regulations, and departmental procedures.
• Maintain confidentiality of sensitive employee information.
• Ensure the cleanliness and organization of the HR office and equipment.
• Perform other duties as assigned.

Benefits

• We offer progressive benefits including paid parental leave, 401K matching and travel benefits, and opportunities for ongoing learning and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed