Human Resources Coordinator

Shrub Oak International School•Mohegan, NY

8d•Onsite

About The Position

The Human Resources department is at the heart of Shrub Oak International School, providing internal customer service to all staff at all levels so they can focus on providing exceptional care to our students. We are innovative, caring, and fast moving. We work hand in hand with Finance, Department Managers and Talent Acquisition. We are in a period of growth and change so the opportunity to be a part of many projects and growth opportunities are strong for the right person. We promote from within, and the HR department will be growing in the next few years. Come grow with us!

Requirements

BA in Human Resources, Psychology, Business Administration or related field is preferred.
College degree in progress with relevant work experience in described tasks is required.
Minimum of 2 years administrative experience is required.
Experience in an educational or residential setting similar to Shrub Oak or Directly in HR is preferred.
Demonstrated in-depth knowledge of federal, state, and local laws is preferred.
MS Office Suite (Word/Excel) is required, advanced skills including PowerPoint is preferred.
2+ years of experience in customer service (internal or external) is required.
Exceptional Communication Skills : Ability to engage effectively with staff, leadership, and external partners, both verbally and in writing.
Strong Interpersonal Skills : Capable of understanding and communicating with individuals at all levels, promoting open dialogue and effective relationships.
Organized and Detail-Oriented : Strong attention to detail with excellent follow-through on HR tasks, compliance, and documentation.
Strategic Thinking : Ability to align HR functions with the school’s mission while focusing on operational efficiency and business needs.
Employee Relations Expertise : Skilled in mediating conflicts, addressing complaints, and navigating sensitive issues with empathy and professionalism.
Confidentiality and Discretion : Ability to handle confidential information while maintaining privacy and regulatory compliance.
Project and Time Management : Effective at managing multiple HR projects and ensuring deadlines are met with quality results.
Collaboration and Teamwork : Ability to work collaboratively with school leadership, managers, and staff to meet organizational goals.
Training and Development : Ability to design, deliver, and manage employee training programs to support staff development and compliance.
Cultural Competency : Knowledge of the diverse needs of staff and students in an autism-focused school environment, fostering inclusivity.
Problem-Solving : Strong decision-making skills with the ability to consider the broader impact on employees and the organization.
Adaptability : Willingness to be trained in frameworks like Therapeutic Crisis Intervention for Schools (TCIS) and adapt to the school’s unique needs.
Technology Proficiency : Familiar with HRIS systems and advanced MS Office skills for managing personnel records and compliance tracking.
Continuous Learning : A proactive learner focused on developing HR skills and knowledge relevant to the school environment.

Nice To Haves

Direct HR services experience is preferred.
Employee relations and/or staff management experience is preferred
Worker’s Compensation administration experience is preferred
FMLA, PFL, and LOA administration experience is preferred
OSHA Compliance and tracking experience is preferred

Responsibilities

Compliance & Documentation Management
Oversee the compliance and documentation for new hires, ensuring all required paperwork, background screenings, and pre-employment testing are completed in collaboration with Talent Acquisition.
Take ownership of ongoing compliance tracking and administration for all staff, ensuring adherence to federal, state, and local regulations.
Maintain and audit HRIS systems to ensure accurate data management.
Training compliance tracking for yearly staff training
Employee Relations
Provide open-door support to employees for requests and assist them on who can best answer any questions as applicable.
Be the bridge between the staff and the company.
Onboarding & Training
Presenting and training on standard school policies during New Hire Onboarding. Must be comfortable presenting and managing small to large groups of new hires.
Assisting Talent Acquisition in preparation and presentation at Job Fairs
Ownership of compliance on any credentials/licenses of new hires
Manages HR annual required training tracking and department updates/liaison on needs.
HR Administration & Strategy
HRIS system maintenance and auditing
Assist with HR Staff Reporting as needed, moving towards task ownership
General administrative and filing duties
Perform other duties and projects as assigned. This is designed to be a growth role.
Assist with various HR-related projects and other duties as assigned, providing support across the department.
Support OSHA compliance and tracking, ensuring the organization meets all safety regulations.