Human Resources Coordinator

Peoria Park District • Peoria, IL

26d • $45,000 - $55,000 • Onsite

About The Position

Under the direction of the Superintendent of Human Resources, the Human Resources Coordinator will be responsible for:
Supervise part-time Human Resources staff member.
Perform customer service functions by answering employee requests and questions.
Submit online investigation background checks and complete verification of employment request.
Assist with the performance review process.
Assist with recruitment and interview process including: scheduling interviews, facilitating the creation of interview packets, and reference checks, scheduling pre-employment appointments,
Attend recruitment and community fairs as needed.
Maintain tracking of monthly hire statistics, report labor hiring statistics, and other monthly reports for internal use.
Track the status of candidates and respond with follow-up letters at the end of the recruiting process.
Perform administrative duties (i.e., mailings, photocopying, correspondence, etc.
Prepare new employee files. Process appropriate paperwork from payroll.
Conduct the Peoria Park District orientation/onboarding program.
Verify assignment of EEO classification.
Create job postings for open positions and monitor job requisitions.
Coordinate job advertisements with various contacts.
Administer employee recognition program.
Manage the Peoria Park District Leave Program.
Coordinate the unemployment benefits requests to also include processing quarterly unemployment audit reports.
Manage the maintenance of all current and archived filing systems.
Serve as backup for Board Secretary for the taking of meeting minutes, as needed.
Facilitate random quarterly CDL drug screening process.
Create and distribute all appropriate employee ID badges and coordinate the printing of appropriate scan card badges with the IT Department.
Complete check requests and submit payment for appropriate billing.
Facilitate the ordering and verification of flower/plant purchases for participating members of the Employee Contribution Fund.
Assist the Superintendent of Human Resources with projects or other tasks, as assigned.
Complete the I-9 process to include electronically verify employee I-9s.
Mains and updates employee records and performs routine HR transactions within the Human Resources Information System (HRIS)
Follow all safety procedures that pertain to the duties performed; support all aspects of the Park District's safety program.
Perform all other duties as required.

Requirements

• Bachelor’s degree in Human Resources or related field, or equivalent work experience. Although a degree is preferred, extensive experience in a like position with similar duties and responsibilities may be substituted for all or part of the educational requirement.
• Up to two years of related experience preferred, with working knowledge of personnel practices and procedures. Experience using an HRIS is highly desirable
• To exercise discretion/confidential and independent judgement with respect to matters of significance
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-pace and at times stressful environment.
• Requires a valid Illinois State Driver’s License.
• Proficient with Microsoft Office Suite or related software.
• Ability to be professional, respectful, accountable, innovative, to follow safety procedures, and be equitable to both internal and external customers.

Responsibilities

• Supervise part-time Human Resources staff member.
• Perform customer service functions by answering employee requests and questions.
• Submit online investigation background checks and complete verification of employment request.
• Assist with the performance review process.
• Assist with recruitment and interview process including: scheduling interviews, facilitating the creation of interview packets, and reference checks, scheduling pre-employment appointments,
• Attend recruitment and community fairs as needed.
• Maintain tracking of monthly hire statistics, report labor hiring statistics, and other monthly reports for internal use.
• Track the status of candidates and respond with follow-up letters at the end of the recruiting process.
• Perform administrative duties (i.e., mailings, photocopying, correspondence, etc.
• Prepare new employee files. Process appropriate paperwork from payroll.
• Conduct the Peoria Park District orientation/onboarding program.
• Verify assignment of EEO classification.
• Create job postings for open positions and monitor job requisitions.
• Coordinate job advertisements with various contacts.
• Administer employee recognition program.
• Manage the Peoria Park District Leave Program.
• Coordinate the unemployment benefits requests to also include processing quarterly unemployment audit reports.
• Manage the maintenance of all current and archived filing systems.
• Serve as backup for Board Secretary for the taking of meeting minutes, as needed.
• Facilitate random quarterly CDL drug screening process.
• Create and distribute all appropriate employee ID badges and coordinate the printing of appropriate scan card badges with the IT Department.
• Complete check requests and submit payment for appropriate billing.
• Facilitate the ordering and verification of flower/plant purchases for participating members of the Employee Contribution Fund.
• Assist the Superintendent of Human Resources with projects or other tasks, as assigned.
• Complete the I-9 process to include electronically verify employee I-9s.
• Maintains and updates employee records and performs routine HR transactions within the Human Resources Information System (HRIS)
• Follow all safety procedures that pertain to the duties performed; support all aspects of the Park District's safety program.
• Perform all other duties as required.

Benefits

• Paid sick days, vacation days, and holidays.
• Longevity bonus program and wellness program.
• Pension and retirement programs and Social Security participating.
• Exceptional health plan.
• Paid Life Insurance.
• Disability Insurance.
• Full-time employees and dependents enjoy discounted recreation classes and free admission to select Park District facilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees