Human Resources Coordinator (Req 101030)

Whitney M Young Jr Health Center•Albany, NY

4d•$23 - $25

About The Position

Be a part of the mission at Whitney Young Health (WYH) to provide high quality healthcare that is affordable and accessible to our diverse community. WYH has a robust benefits package including generous time off, affordable health, dental and vision insurance, 401k with safe harbor employer match, tuition reimbursement, term life insurance, commuter benefits and more! GENERAL RESPONSIBILITIES: The Human Resources Coordinator provides administrative support for the Human Resources Department and performs work of moderate difficulty in employee relations and benefits administration. The general duties include managing correspondence related to benefits, leave requests, third party administrators, filing, recruitment and other typical office operations. Under supervision, the Coordinator triages and resolves some employee relations issues. SPECIFIC RESPONSIBILITIES: Acts as the central point of contact for the Human Resources Office, including walk-ins, calls-ins, and correspondences from employees, managers, and third parties. Reviews and responds to employees regarding policy, procedure and other human resources related inquiries. Supports Managers with policy interpretation and administration, as directed. Coordinates new hire process including background checks, health clearances and appropriate paperwork and completion of Paylocity onboarding forms. Assists with the coordination, scheduling/notification of new employee orientation, as well as presenting on HR topics. Prepares and updates employee security/access badges Serves as the backup for payroll processing. Maintains confidential personnel files and conducts file audits to ensure compliance with local, state and federal regulations, i.e. JCAHO, OASAS, NYSDOH, Affirmative Action, etc. Tracks employee data to ensure timely submission of employee physicals, BLS, professional licenses, Infection Control certifications, provider contracts. Processes employee benefits paperwork. Assists employees with completing benefits paperwork and resolving insurance issues. Performs general office duties including, word processing, typing, preparing correspondence, filing, photocopying, handling mail and other office machines. Demonstrates excellence in both internal and external customer service. Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality. Ensures and/or remains in compliance with local, state, and federal regulation, i.e. DHHS HRSA and NYSDOH, and all accreditation standards (e.g. Joint Commission and NCQA-PCMH). Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center. Completes other duties as assigned.

Requirements

Associate degree with a minimum of one (1) year administrative experience with progressive responsibilities, or High School Diploma with at least three (3) years of administrative experience.
Computer proficiency in Microsoft Office Suite and Adobe.
Excellent verbal, written, and interpersonal communication skills.

Nice To Haves

Bachelor’s degree with course work in business administration, human resources, or comparable field.
Ability to work with senior management.
Proficient in HRIS platform.
At least four (4) years of progressive experience in a business environment performing human resource administrative duties.

Responsibilities

Acts as the central point of contact for the Human Resources Office, including walk-ins, calls-ins, and correspondences from employees, managers, and third parties.
Reviews and responds to employees regarding policy, procedure and other human resources related inquiries.
Supports Managers with policy interpretation and administration, as directed.
Coordinates new hire process including background checks, health clearances and appropriate paperwork and completion of Paylocity onboarding forms.
Assists with the coordination, scheduling/notification of new employee orientation, as well as presenting on HR topics.
Prepares and updates employee security/access badges
Serves as the backup for payroll processing.
Maintains confidential personnel files and conducts file audits to ensure compliance with local, state and federal regulations, i.e. JCAHO, OASAS, NYSDOH, Affirmative Action, etc.
Tracks employee data to ensure timely submission of employee physicals, BLS, professional licenses, Infection Control certifications, provider contracts.
Processes employee benefits paperwork.
Assists employees with completing benefits paperwork and resolving insurance issues.
Performs general office duties including, word processing, typing, preparing correspondence, filing, photocopying, handling mail and other office machines.
Demonstrates excellence in both internal and external customer service.
Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality.
Ensures and/or remains in compliance with local, state, and federal regulation, i.e. DHHS HRSA and NYSDOH, and all accreditation standards (e.g. Joint Commission and NCQA-PCMH).
Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center.
Completes other duties as assigned.