Human Resources Coordinator

Aston Carter•Irvine, CA

9h•$27 - $28•Onsite

About The Position

The Human Resources Coordinator plays a critical role in supporting employees and leaders across multiple service centers. This position serves as a trusted HR partner, ensuring a smooth onboarding experience, accurate and timely workers’ compensation administration, and responsive day-to-day employee support. The ideal candidate thrives in a fast-paced, multi-location environment and is passionate about delivering a positive employee experience.

Requirements

3+ years of HR experience as a coordinator or specialist.
Proficiency with HRIS systems, particularly Paylocity.
Strong working knowledge of workers' compensation processes.
General understanding of HR policies around I-9, FLSA, and OSHA basics.
Proficiency in Microsoft Word and Excel, including pivot tables.
Experience with Leave of Absence Administration.
Experience with Benefits Administration.
Familiarity with LMS and HR Reporting.
Strong communication skills and attention to detail.

Nice To Haves

Experience in a fast-paced, multi-location environment.
Ability to manage sensitive information with professionalism and confidentiality.
Passion for delivering a positive employee experience.

Responsibilities

Manage the full-cycle onboarding process from offer acceptance through the first 90 days.
Initiate and track onboarding workflows within Paylocity, including new hire paperwork, I-9 verification, E-Verify compliance, direct deposit and tax forms, and benefits enrollment coordination.
Partner with hiring managers to ensure new hires have required tools, system access, and training.
Conduct new hire orientation, both virtual and in-person.
Monitor onboarding metrics and ensure timely completion of required documentation.
Support background checks and pre-employment screenings.
Serve as the primary point of contact for all workers’ compensation claims.
File First Reports of Injury (FROI) in a timely and compliant manner.
Coordinate with insurance carriers, adjusters, and leadership.
Track claim status, return-to-work documentation, and medical restrictions.
Support modified duty and return-to-work programs.
Maintain accurate documentation and ensure OSHA log updates when required.
Partner with Safety and Operations leaders to identify trends and reduce incidents.
Serve as the first point of contact for employee HR inquiries.
Provide guidance on policies, benefits, payroll questions, timekeeping, PTO, and compliance matters.
Assist leaders with employee relations matters and documentation.
Maintain accurate employee records in Paylocity.
Support payroll processing by auditing changes and resolving discrepancies.
Ensure compliance with federal, state, and local employment laws.
Assist with performance management processes and documentation.
Support employee engagement initiatives and company programs.