Human Resources Coordinator

Save the Children International•Lebanon, PA

11d

About The Position

The Human Resources Coordinator leads recruitment processes for Head Office roles and provides recruitment clearance and technical support to Area Offices. The role is responsible for coordinating the implementation and follow-up of the Learning & Development and performance management plans, tracking HR KPIs and scorecards, and supporting data-driven decision making. The role serves as the focal point for HR systems and contributes to the coordination of staff mental health and wellbeing initiatives, ensuring alignment with SCI standards and national context requirements. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Requirements

Degree in Business Administration or Human Resources Management or related field.
Written and spoken fluency in English and Arabic.
5 to 7 years’ experience in Human resources with 3 years’ experience in managing a people
Proven experience in recruiting and interviewing.
Proven experience in managing Mental Health and Psychosocial Support.
Experience in managing learning and development.
Professionalism, organization, and project management skills;
Attention to details and time management skills;
Effective communication and building relationships
Demonstrated ability to maintain confidentiality and to communicate effectively;
Commitment to Save the Children values.

Nice To Haves

Preferably with experience in managing Human Resources during emergencies.

Responsibilities

Recruitment Management: Participate in setting up the recruitment strategy for Save the Children Lebanon Country Office and make sure it is aligned with the regional and global strategies
Explore the best practices in the recruitment and staffing in the market and implement appropriate best practices in the organization (surveys, etc.)
Build a quality relationship with the internal customers and external recruitment agencies
Monitor and constantly participate to reducing the costs of the recruitment process
Monitor the labor legislation and implement required changes to keep the process compliant
Participate in designing training package on recruitment and interviewing and deliver it to all line managers
Ensure the recruitment tracker is updated regularly and share with the Extended Management Team
Determine recruitment requirements by supporting the evaluation of the organizational development plans
Consult with management to identify recruitment needs and support in developing effective recruitment plans
Take part of the in the job evaluation of all job descriptions and ensure the role specifications, competencies and skills required are compliant with internal policies.
Maintain effective relationships with social and professional networks to source qualified candidates
Ensure that all the job descriptions are updated on a yearly basis and reflects the actual work being done
Develop and update all Recruitment related processes including interviewing, testing, etc.
Support in designing hiring managers’ training and ensure all hiring managers are familiar with the recruitment process, are capacitated to manage it and implement good recruitment practices .
Support in identifying hard-to-fill positions, in developing a targeted recruitment strategy and implementing innovative social recruiting strategy.
Maintain and analyze HR data related to recruitment, learning and development, performance management, and staff movements.
Onboarding and Induction: Provide support in designing the Human Resources induction and ensure it is delivered to all new joiners.
Ensure that the 90 days’ induction plan is implemented, and that all new joiners receive the global and local induction in addition to the functional inductions.
Ensure that all new joiners have probation period goals and timely evaluations.
HR Policies and Procedures: Participate to drafting, developing and implementing policies on different HR issues
Provide clarity on HR policy and procedures to staff as required
Ensure all HR activities are carried-out in adherence to these standards and policies
Learning and Development: Provide support in launching and managing the performance management system and ensure staff understanding and completion.
Update and maintain the induction framework and inform staff and line managers
Encourage staff to explore and benefit from the Save the Children Learning Management System (LMS) online trainings
Work with the extended senior management team to promote the learning and development of staff, identify learning needs and gaps, support identifying relevant trainings.
Identify and communicate opportunities for training, mentorship and development to staff and managers as appropriate
Facilitate and support staff in practical arrangements around participation in trainings
Provide support in managing and allocating capacity building budget.
Ensure the impact of the training is measured at different levels: post training, self-assessment against learning outcomes, impact evaluation and the result
Design and deliver core training packages, e.g. induction training, basic management training, etc
Identify existing training packages and contextualize them for Lebanon
Support department heads, technical advisors and Area Managers in developing technical training packages which are coherent and with clear outcomes
Maintain records of the trainings and workshops attended by all staff
Collate training documentation and materials on attended trainings
Compile Learning and development statistics, lessons learnt and progress for bi-yearly report
Keep updated and informed of new training organizations and opportunities
Mental Health and Psychosocial Support Participate in the peer to peer support and provide support in implementing the wellbeing committees;
Provide support in developing the Mental Health and Psychosocial Support plan and initiatives.
Partners’ assessment and capacity building: Participate in the partners’ needs assessment,
Support in designing and developing the capacity building material for partner.
Deliver capacity building for partners.
Staff Safeguarding & Investigations Act as a focal point within the HR function for staff safeguarding matters, in line with Save the Children’s Safeguarding, Code of Conduct, and Anti-Harassment policies.
Participate in safeguarding, misconduct, and workplace investigations as assigned, including supporting evidence gathering, documentation, and interview coordination, under the guidance of the HR & Administration Senior Manager and in coordination with Safeguarding, and Risk & Compliance functions.
Ensure investigations are conducted in a confidential, impartial, and survivor-centred manner, in accordance with SCI procedures.
Support timely case management, follow-up actions, and accurate record-keeping for safeguarding and misconduct cases.
Contribute to staff awareness activities related to safeguarding, respectful workplace behaviour, and prevention of misconduct.
Other HR support: Make use of all available policies, practices, checklists and guidelines
Ensure legal compliance and SCI minimum standards in all HR processes
Prepare periodic HR dashboards, summaries, and inputs for SMT, audits, and donor requirements, as needed
Identify HR-related risks and escalate concerns to the HR & Administration Senior Manager with proposed mitigating actions.
Contribute to the development, updating, and maintenance of HR guidelines, tools, and SOPs.