Human Resources Coordinator

MGE Underground, Inc. • Paso Robles, CA

26d • $30 - $33 • Onsite

About The Position

The Human Resources Coordinator provides administrative and operational support across a wide range of HR functions. This role plays a key part in the union onboarding process, including pre-employment compliance, new hire orientation, and follow-up. It is also responsible for assisting in maintaining accurate and confidential employee records in both physical files and the HRIS system.

Requirements

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Basic understanding of federal, state, and local employment laws and HR compliance standards.
• Excellent verbal and written communication skills, with the ability to convey information clearly and professionally.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• High attention to detail and accuracy in data entry, recordkeeping, and document management.
• Ability to maintain a high degree of discretion and confidentiality when handling sensitive information.
• Proficiency with or the ability to quickly learn HRIS systems and other Human Resources platforms.
• Strong interpersonal skills and the ability to build and maintain positive working relationships.
• Adaptable and flexible in a fast-paced, team-oriented work environment.
• Ability to follow established procedures while also identifying opportunities for process improvement.
• Minimum 2 years of related professional experience, with at least 1 year in HR.
• Required: High School Diploma or GED equivalent

Nice To Haves

• Preferred: aPHR or SHRM-CP Certification

Responsibilities

• Process union new hire onboarding, including document collection, file management, and data entry into relevant systems.
• Initiate and review pre-employment requirements (e.g., background checks, motor vehicle records, and employment verifications).
• Complete and verify I-9 forms; maintain I-9 records, including conducting monthly and annual audits.
• File Chain of Custody forms and drug test results for union pre-employment and random drug tests; notify HR Director and Advisor of any positive results.
• Support manpower request tracking by monitoring open and filled requests.
• File employee documents received from various departments.
• Conduct follow-up calls with union new hires after successful onboarding completion.
• Communicate Joint Apprenticeship Training Committee (JATC) correspondence to the appropriate employees and supervisors.
• Complete Department of Transportation (DOT) employment verifications for DOT-regulated employees.
• Ensure confidential and accurate recordkeeping of employment files.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Provide general support across HR functions and processes.

Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees