Human Resources Coordinator

Stratus Team LLC•Pittsburgh, PA

About The Position

The HR Coordinator provides critical support to the Human Resources department by executing and coordinating day-to-day HR operations, employee services, and compliance activities. This role serves as a central resource for employee inquiries, assists with onboarding, benefits administration, and HR data management, and ensures HR policies and processes are carried out consistently across the organization. The HR Coordinator partners closely with HR Assistants, Generalists, and HRBPs to deliver efficient, accurate, and employee-focused service.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience.
1–2 years of HR or administrative experience.
Experience with HRIS or applicant tracking systems.
Knowledge of HR principles and practices across the employee lifecycle.
Familiarity with HRIS systems, timekeeping platforms, and personnel recordkeeping requirements.
Understanding of benefits administration and compliance basics (e.g., FMLA, ADA, ACA, COBRA).
Awareness of federal and state employment law requirements.
General knowledge of organizational operations in a professional services environment.
Strong organizational and administrative skills with attention to detail.
Effective written and verbal communication skills across multiple audiences.
Proficiencyin Microsoft Office Suite and HR technology systems.
Ability to handle sensitive and confidential information with discretion.
Problem-solving and resourcefulness to address employee needs promptly.
Ability to balance multiple priorities and meet deadlines in a fast-paced environment.
Ability to build positive relationships with employees and managers at all levels.
Ability to adapt to changing priorities and organizational needs.
Ability to work independently while collaborating effectively as part of the HR team.
Ability to maintain professionalism and composure under pressure.

Nice To Haves

Prior HR coordinator or assistant role in a mid-to-large organization.
Exposure to benefits administration and payroll coordination.
HR certification (e.g., SHRM-CP, PHR) or progress toward certification.

Responsibilities

Employee Support & Communication – Serve as the first point of contact for employee questions on HR policies, procedures, and programs; provide timely responses or escalate to appropriate HR team members.
Onboarding & Orientation – Coordinate new hire processes, including drafting offer letters, initiating background checks, preparing onboarding materials, and facilitating orientation sessions.
HRIS & Records Management – Maintain accurate employee records in HRIS and personnel files, ensuring compliance with federal, state, and company requirements. Generate reports as needed.
Benefits Administration – Assist employees with enrollment, changes, and questions related to benefits plans. Support open enrollment preparation, communications, and post-enrollment reconciliation.
Policy & Compliance Support – Ensure compliance with HR policies, employment laws, and regulations byassistingwith audits,maintainingrequired postings, and tracking certifications or trainings
Payroll & Timekeeping Coordination – Partner with payroll to ensure accurate processing by auditing employee time records, addressing discrepancies, and assisting employees with system navigation.
HR Projects & Reporting – Support department initiatives such as engagement surveys, wellness programs, DEI activities, and HR communications. Prepare and distribute standard HR reports.
Employee Lifecycle Administration –Process employee status changes, promotions, separations, and related documentation with accuracy and timeliness.
Continuous Process Improvement – Identify opportunities to streamline workflows, standardize processes, and improve the employee experience in partnership with HR leadership.
Perform all other duties as assigned.
Work collaboratively and effectively with clients and colleagues, including cross-functional teams, peers, direct reports, and leadership, fostering a positive and inclusive work environment.
Adapt to changing business needs and priorities, demonstrating flexibility in taking on new responsibilities and adjusting to evolving challenges.