Human Resources Coordinator

Grand Beach Hotel, Miami Beach • Miami Beach, FL

403d • $41,600 - $41,600

About The Position

The Human Resources Coordinator at Grand Beach Hotel is responsible for providing exceptional service to team members and job applicants while assisting the Human Resources Manager with various administrative tasks. This role involves managing communication, maintaining records, and supporting HR functions to ensure a smooth operation within the hotel’s HR department.

Requirements

• High School Diploma or GED.
• Minimum two years previous office administrative experience, preferably in Human Resources.
• Excellent communication, organization, and guest relations skills.
• Proficient in Microsoft Office.
• Ability to follow verbal and written instructions.
• Bilingual in English and Spanish; knowledge of other languages is a plus.
• Experience with payroll and knowledge of benefits assignment and programs.
• Ability to write routine reports and correspondence.

Nice To Haves

• College degree or certification in Human Resources.

Responsibilities

• Answer Human Resources phone lines and assist all operations and support staff.
• Assist with team member recognition programs, service awards, and other acknowledgments.
• Type and distribute correspondence, and manage faxes and mail.
• Develop and maintain the department filing system and maintain trace files for time-sensitive activities.
• Schedule and coordinate meetings, appointments, and interviews for the Human Resources Manager.
• Prepare department meeting minutes and review Human Resources reports.
• Prepare Purchase Orders and issue uniforms, ensuring necessary paperwork is complete.
• Maintain inventory of uniforms and ensure office supplies are available.
• Open and distribute department mail and file documents accurately.
• Maintain Benefits files, ensuring team member records are accurate and updated weekly.
• Prepare new hire enrollment packets for orientation and assist with new team member orientation.
• Coordinate Universal benefits and submit enrollment changes/COBRA notifications timely.
• Maintain office equipment and manage day-to-day HR department interactions with hotel-level team members.
• Assist with team member disciplinary actions and ensure timely forwarding of HR paperwork to appropriate departments.
• Maintain hotel team member turnover data and assist with exit interviews.
• Conduct reference and background checks and assist in developing Return to Work programs for injured team members.
• Provide career counseling to hourly team members and gather information for labor, legal, or unemployment issues.
• Participate in the development and monitoring of intern programs and assist in the recruitment process.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: High school or GED