Human Resources Compliance Specialist

Kimley-Horn and Associates, Inc.-posted 2 months ago
$65,000 - $80,000/Yr
Full-time • Mid Level
Onsite • Warrenville, IL
5,001-10,000 employees
Professional, Scientific, and Technical Services
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Kimley-Horn is looking for a Human Resources (HR) Compliance Specialist to join our Warrenville, Illinois (IL) office on our Firmwide HR team! This is not a remote position. The HR Compliance Specialist will be involved in a variety of HR initiatives and projects, including Equal Employment Opportunity plans and other federal reporting requirements, regulatory audits, and workplace policy and procedure implementation in accordance with federal, state, and local requirements.

  • Research, monitor federal, state, and local laws related to various employment and labor issues to stay abreast of changes and regulations and to train regional HR teams accordingly.
  • Prepare and submit EEO, Veterans, and other federal and state regulatory reporting.
  • Conduct regular audits to ensure all required employment disclosures and notices are provided throughout the employee lifecycle.
  • Coordinate with the HR Compliance Specialist and EEO Officer throughout the year to complete reports per contract and client requirements.
  • Support the Immigration process and documentation by consulting with an outside Immigration law firm.
  • Manage vendor relationships for workplace anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and compliance.
  • Address background checks and drug screen inquiries, occasionally assisting with employee relations cases during the adjudication process.
  • Maintain Employee Handbook by publishing bi-annual updates and necessary revisions.
  • Partner with members of the HR Operations team to ensure consistency and compliance across various HR policies and procedures.
  • Participate in subcommittees to review existing processes and implement new processes and procedures for efficiencies and growth.
  • Maintain certain information in UKG Pro (HCM); publish reports from UKG Pro for use by marketing teams and others.
  • Strong auditing and assessment skills for HR programs and processes.
  • Excellent project management, problem-solving, and analytical skills.
  • Ability to handle multiple priorities and complex issues independently.
  • Strong attention to detail.
  • Strong collaboration skills.
  • Ability to handle confidential information appropriately.
  • Effective communication, presentation, training, and facilitation skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Bachelor's degree in Human Resources or related field.
  • 5+ years of relevant HR experience.
  • Experience in project management and HR procedure implementation.
  • Knowledge of HR regulatory and compliance environments, including emerging legislation.
  • Occasional travel required
  • Office hours are 7:30am - 5:30pm Monday - Thursday and 7:30am - 11:30am Friday.
  • Experience managing federal and state reporting requirements for federal contractors is a plus.
  • Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
  • Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
  • Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
  • Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
  • Professional Development: Tuition reimbursement and extensive internal training programs.
  • Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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