Human Resources Associate

Virginia Beach Public School • Virginia Beach, VA

74d • $20 - $29

About The Position

The Department of Human Resources is seeking a Human Resources Associate to join the team responsible for front desk operations. This position serves as the first point of contact for visitors, applicants, and employees of the Department of Human Resources. The associate plays a vital role in supporting daily HR operations by greeting and assisting guests both in person and by phone, processing employment verifications, and issuing employee identification badges, to name a few. The ideal candidate is professional, detail-oriented, resourceful, skilled in the use of Microsoft products, and possesses the ability to learn new systems and processes quickly while maintaining a strong commitment to providing excellent customer service.

Requirements

• High school diploma or GED.
• Some college or business school courses and experience working in an office setting.
• Experience working with human resources management software, ADOBE, electronic signatures, E.C.M.S., Cloud Technologies and electronic signatures.

Responsibilities

• Establish and maintain extensive electronic files utilizing; gather material from files as well as other routine reports.
• Research employee records to identify and correct problems.
• Assist applicants with completing their online applications using the division's online application system.
• Prepare contracts/employment notifications; ensure they are signed and scanned into the employee's electronic personnel file.
• Correspond with applicants, employees, other departments, and outside entities by email or phone.
• Assist applicants and employees with general and routine questions concerning human resources programs and processes including but not limited to, position vacancies, leave, benefits, retirement, and salary.
• Assist with, proof, edit, and format reports, memos, letters, and other correspondence drafted by the specialist.
• Assist with electronic onboarding processes and the completion of all documents necessary for new employees.
• Assist the specialist with personnel actions to be processed, including changes to new hires, resignations, retirements, terminations, and salary adjustments.
• Work closely with the specialist to receive, review, and process applications for various allowances or reimbursements.
• Prepare, maintain, and submit the Personnel Report for review and submission to the School Board.
• Schedule and facilitate fingerprinting, background checks, and I-9 verifications for new employees; schedule ID badge appointments as appropriate.
• Submit and follow up on information for the processing of criminal background checks and Child Protective Services background checks.
• Coordinate the placement of university students (i.e., observation, practicum, guidance interns, student teachers, and administrative interns).
• Assist with new employee orientation and various human resources-related projects and special events.
• Complete employment verifications and loan forgiveness requests for current and former employees.
• Provide support to other staff members during periods of heavy workload.
• Perform related work as required.

Benefits

• Health insurance
• Paid life insurance
• Paid sick/annual leave
• Tuition reimbursement
• Professional development
• Membership in the Virginia Retirement System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees