Human Resources Associate

Oklahoma State Government-posted 2 days ago

Full-time • Entry Level

Onsite • Oklahoma City, OK

101-250 employees

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The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office. The Human Resources Associate provides comprehensive support to the Human Resources department, ensuring the smooth administration of employee benefits, payroll processing, recruitment, and compliance with state and federal regulations. This role is pivotal in managing employee records, facilitating onboarding, and assisting employees with HR-related inquiries. The Associate also plays a key role in enhancing the employee experience through wellness programs, policy development, and effective communication, contributing to the overall mission and goals of the Oklahoma Health Care Authority.

Maintains a comprehensive system of employee personnel files and related records ensuring compliance with applicable federal and state laws, rules, and regulations.
Communicates, tracks, develops, and maintains policy updates, handbook updates, and related documents.
Processes employment verifications, reference checks, background checks, and offer letters for new hires, temporary employees, and interns.
Collaborate with managers to recruit, interview, and facilitate the hiring and onboarding of qualified job applicants for open positions.
Administer, and assist employees with various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, retirement, and wellness benefits ensuring compliance with rules, laws, and policies.
Prepares, processes, and reviews audits as needed.
Coordinates communication and activities for the annual Open Enrollment process.
Audit, enters, maintain, and/or processes information in the payroll system; information may include employees time worked, paid leave and holidays, deductions and withholding, address changes, name changes, and other information.
Maintains knowledge of rules and policies for the Oklahoma Health Care Authority and State Employees, educating employees on their application.
Implement new hire orientation and employee recognition programs/events.
Develops and coordinates programs, activities, messaging, and strategies to promote employee health and wellness.
Performs customer service functions to timely answer employee and applicant requests and questions.
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
Assists with payroll processes.
Coordinate scheduling and logistics for HR-related meetings, interviews, and events, including calendar management, material preparation, and room or platform setup.
Assist with monitoring and tracking key HR timelines, such as performance review cycles, onboarding activities, and compliance deadlines.
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Process HR-related invoices and purchase requests; maintain accurate records of department expenditures and coordinate with finance staff as needed.
Support employee engagement and wellness activities by assisting with planning, tracking participation, and preparing materials.
Other duties as assigned.

This position requires in-depth knowledge of HR policies, federal and state regulations, and best practices in talent management.
Strong communication and organizational skills are essential for managing employee relations, benefits, and payroll efficiently while ensuring compliance and fostering a positive workplace environment.
The role aligns with the Korn Ferry competencies of Ensures Accountability by maintaining accurate records and adhering to regulations, and Plans and Aligns by coordinating HR activities to support organizational goals.
To be considered for this position your application must include a resume/CV with complete work and education history.
A bachelor’s degree OR 4 years of technical human resources management experience OR An equivalent combination of education and experience.

Knowledge of Workday payroll timekeeping and audit processes
Experience auditing timesheets
Experience handling confidential information with discretion
Work experience using Workday, Adobe Sign, Office 365, or similar platforms
Human resources administrative experience, including coordinating processes, tracking documentation, and supporting HR operations
HR-related certifications (PHR, SHRM-CP, CPP, etc.)
Experience supporting compliance or performance tracking
Familiarity with audit preparation or HR compliance reviews

Generous state-paid benefit allowance to offset insurance premiums.
A wide selection of top-tier health insurance plans.
Optional flexible spending accounts for health care or dependent care expenses.
Employee Assistance Program (EAP) offering confidential support.
Wellness benefits, including an on-site gym and fitness center discounts.
11 paid holidays annually.
15 vacation days and 15 sick days in your first year.
Retirement Savings Plan with substantial employer contributions.
Longevity Bonus to reward years of service.
Public Service Loan Forgiveness eligibility and reimbursement for educational expenses.
Professional development training opportunities, including CEU support.

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