Human Resources Associate

Greater Birmingham Humane Society Inc•Birmingham, AL

7d•Onsite

About The Position

The Human Resources Associate supports the organization in all aspects of human resources administration and selected business operations. This role assists with recruitment, onboarding, employee records management, workers’ compensation claims, and employee benefits administration. The ideal candidate demonstrates a strong ethical foundation, maintains strict confidentiality, and exhibits integrity, accountability, and a strong work ethic.

Requirements

Commitment to the mission, values, and goals of GBHS
Associate’s degree in human resource management or related field required; Bachelor’s degree preferred
Minimum of two (2) years of relevant human resources experience
Working knowledge of ADP Workforce Now and its standard functions required
Proficiency in Microsoft Office applications
Demonstrated ability to maintain confidentiality and exercise discretion
Strong interpersonal skills with the ability to promote respect, collaboration, and teamwork
Excellent customer service, verbal, and written communication skills
Ability to interact professionally with diverse stakeholders and exercise sound judgment
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines
Proactive, process-oriented, and capable of working independently to resolve challenges
Valid driver’s license, reliable vehicle, and willingness to use them as job duties required
Ability to sit and stand for moderate periods and occasionally lift or carry objects weighing up to 25 pounds or up to 40 pounds with reasonable accommodation
Ability to work well in a team environment
Ability to work weekends and evenings as necessary
Meets minimum general requirements for GBHS employment as outlined in GBHS employee handbook
Ability to stoop, bend, lift, clean, mop, and other such assigned duties with ease and in a timely fashion

Nice To Haves

PHR or SPHR Certification and non-profit experience preferred

Responsibilities

Manage and maintain job postings across appropriate platforms
Ensure timely and professional responses to inquiries from hiring managers, applicants, and new hires
Coordinate scheduling of phone screens, interviews, and new hire orientation, ensuring resumes and interview materials are properly documented
Conduct background and reference checks for applicable positions
Conduct new employee orientation
Prepare onboarding materials, including employee communications and coordination of workstation and system access
Assist with employee benefit enrollment, updates, and payroll withholdings
Assist in promoting a positive, safe, and inclusive work environment
Support training, professional development, and workplace safety initiatives
Maintain accurate records related to grievances, performance evaluations, and disciplinary actions
Complete termination documentation and assist with exit interviews
Maintain employee personnel files and conduct periodic audits to ensure accuracy and compliance
Assist in compiling documentation to support agency and regulatory compliance
Maintain working knowledge of applicable employment laws, including but not limited to: Family and Medical Leave Act (FMLA) Americans with Disabilities Act (ADA) Equal Employment Opportunity (EEO) regulations Occupational Safety and Health Act (OSHA) Workers’ Compensation requirements
Review paid time off requests, timecards, and payroll deductions prior to payroll processing
Assist with benefits administration and ongoing maintenance
Provides support for special events and may involve working evenings and weekends as needed
Perform additional duties as assigned
Reconcile benefit invoices with payroll records
Reconcile employee deduction records within the accounting system
Comply with established internal control policies and procedures to ensure accurate financial management
Serve as backup support for payroll administration
Provide backup assistance to the Accounting Department as needed
Provides administrative and operational support to the Finance and Development as needed