HUMAN RESOURCES ASSISTANT

City Of Maitland-posted about 1 year ago
Full-time
Maitland, FL
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The Human Resources Assistant provides administrative support to the Human Resources/Risk Management Department, assisting with payroll data entry, recruitment, bill paying, and record maintenance. This role is essential for aligning HR initiatives with the strategic direction of the City and requires readiness to respond during emergencies.

  • Perform a variety of routine to complex clerical and administrative work.
  • Provide administrative support to HR professionals to accomplish HR/RM goals.
  • Assist with payroll data entry, recruitment, bill paying, and record maintenance.
  • Support the HR/RM staff in achieving organizational goals.
  • Serve as backup to the Human Resources Specialist for critical functions.
  • Process payroll by preparing, reviewing, and entering employee personnel actions.
  • Use the applicant tracking system to post positions and manage applications.
  • Assist with onboarding and close out recruitments.
  • Submit budget entries and requisitions for purchase orders.
  • Process purchase orders and maintain office supplies.
  • Maintain personnel records and ensure compliance with State guidelines.
  • Review and route incoming HR/RM communications.
  • Process general correspondence and maintain department filing systems.
  • Provide customer service to employees regarding pay and benefits.
  • Support limited risk management duties as needed.
  • Provide general personnel information to other agencies and the public.
  • Compose and prepare various correspondence and documents.
  • Maintain high levels of personal and professional integrity.
  • Work towards maintaining HR/RM team's capacity and flexibility.
  • Provide backup to other related positions as needed.
  • Perform all other duties as assigned.
  • Associates Degree in Public Administration, Business Administration, Human Resources Administration, or related field.
  • Two years college credit towards a bachelor's in the same disciplines or two to four years of experience in a progressively responsible human resources environment.
  • Must possess the National Incident Management System (NIMS) IS-700 within 30 days of employment.
  • Must complete ICS-100 and ICS-200 within 90 days of employment.
  • Working knowledge of modern office practices, systems, and procedures.
  • Working knowledge of personal computers and electronic data processing.
  • Proficiency in Microsoft Office products, especially Excel, Word, and Outlook.
  • Ability to learn new processes and systems efficiently.
  • Ability to work collaboratively in a team environment.
  • Strong communication skills, both verbal and written.
  • Ability to maintain confidential and sensitive information.
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