Human Resources Assistant

City Of Eden Prairie • Eden Prairie, MN

215d • $28 - $30

About The Position

The Human Resources Assistant supports the Human Resources Division to ensure smooth operations of Human Resources initiatives including staffing, recruiting, benefits, compensation, Human Resources operations, software maintenance, events, etc. The primary position responsibilities and areas of impact are: Assists with the coordination of the recruitment process by posting advertisements and positions. Ensures a streamlined process for candidates and hiring managers. Prepares interview schedules, itineraries and materials. Responds to candidate questions in a timely manner and provides them with timing status updates. Updates website when positions are filled. Sends turndown letters to candidates. Maintains necessary documents. Supports the new hire onboarding processes. Assists with the pre-employment steps and processes. Conducts new hire orientations. Assists with the benefits set-up. Confirms start date with new employee and supports with checklist items to ensure proper set-up for new hire prior to their first day of employment. Provides general Human Resources support through the coordination and preparation of wellness initiatives, coordinating training classes, running reports including payroll related reporting, responding to data requests, invoicing support, filing/organizing documents and serving as a back-up support to Human Resources positions. Supports Risk Management by creating first report of injury, maintaining OSHA files, tracking safety training and providing back-up support for Workers Compensation. Provides back up administrative support to the front desk and copy center through front desk coverage and large copy project support. Provides float coverage to other front desks across City departments. Maintains appropriate records according to retention schedule and laws to ensure compliance and data integrity, uploads documents into Human Resources systems. Assists with unemployment and employment verifications. Understands basic laws, processes and procedures related to Human Resources. While these areas are the primary focus of this position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City.

Requirements

• Bachelors degree in human resources, communications, or a related field required.
• Proficiency in computer technology is required.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Sheets or similar productivity software experience is preferred.
• Candidates must successfully complete and pass the Citys evaluation of the pre-employment process prior to their first day of employment.
• Pre-employment processes for this position include professional reference checks, background check, work history verification, education verification and drivers license check (must have valid drivers license and excellent driving record).

Responsibilities

• Assists with the coordination of the recruitment process by posting advertisements and positions.
• Ensures a streamlined process for candidates and hiring managers.
• Prepares interview schedules, itineraries and materials.
• Responds to candidate questions in a timely manner and provides them with timing status updates.
• Updates website when positions are filled.
• Sends turndown letters to candidates.
• Maintains necessary documents.
• Supports the new hire onboarding processes.
• Assists with the pre-employment steps and processes.
• Conducts new hire orientations.
• Assists with the benefits set-up.
• Confirms start date with new employee and supports with checklist items to ensure proper set-up for new hire prior to their first day of employment.
• Provides general Human Resources support through the coordination and preparation of wellness initiatives, coordinating training classes, running reports including payroll related reporting, responding to data requests, invoicing support, filing/organizing documents and serving as a back-up support to Human Resources positions.
• Supports Risk Management by creating first report of injury, maintaining OSHA files, tracking safety training and providing back-up support for Workers Compensation.
• Provides back up administrative support to the front desk and copy center through front desk coverage and large copy project support.
• Provides float coverage to other front desks across City departments.
• Maintains appropriate records according to retention schedule and laws to ensure compliance and data integrity, uploads documents into Human Resources systems.
• Assists with unemployment and employment verifications.
• Understands basic laws, processes and procedures related to Human Resources.

Benefits

• Full-Time, Non-Exempt Benefit Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food and Beverage Retailers
• Education Level: Bachelor's degree